S25019 Administrative Assistant

Lethbridge School Division; Lethbridge; On-site; CAD 30,000 - 60,000; Full time

Job summary

A local educational institution in Lethbridge seeks an Administrative Assistant for Mike Mountain Horse Elementary School. The role involves managing administrative functions, supporting student success, and fostering relationships within the school community. Candidates should have a diploma in office administration, strong communication skills, and a collaborative mindset. This position offers a competitive pay range of $28.43 - $30.52 per hour along with an excellent benefits package.

Benefits

100% employer paid health and dental premiums

Health/Wellness Spending Account

Free access to Employee and Family Assistance Program

Discounts at local fitness facilities

Qualifications

• Strong understanding of school philosophy and community involvement.
• Proven history of positive interactions with students and parents.
• Outstanding abilities to work within a team environment.

Responsibilities

• Manage budget lines and vendor payments.
• Coordinate purchasing for the school.
• Oversee student records and cumulative files.

Skills

Effective communication

Collaboration

Empathy

Organizational skills

Education

Post-secondary diploma in office/business administration

Proof of Grade 12 or GED

Tools

PowerSchool

Excel

Digital Media tools

Job description

Overview

Administrative Assistant - Mike Mountain Horse Elementary School

We are excited to have an Administrative Assistant opportunity available immediately.

Lethbridge School Division embraces diversity and functions in a dynamic, innovative, and fast paced environment. To help support student success, we are looking for flexible, empathetic, optimistic, and patient individuals to work as part of a dynamic team. Lethbridge School Division is looking for an energetic professional who doesn’t mind wearing multiple hats. The Administrative Assistant is directly responsible for all administrative support functions and processes within the office. Responsibility also includes performing specialized administrative support functions and for supervising School Support staff performing assigned tasks and more routine work. Administrative support functions include maintaining all school and student records, accounting and budget functions, providing input to administrative plans, reception, word processing, purchasing and inventory control. The Administrative Assistant also coordinates information and provides special reports for internal and external use.

The Administrative Assistant has considerable contact with students, parents, administrative and teaching staff and Division Office staff. Contacts at this level may include participation on internal committees and resolution of routine administrative problems requiring a good understanding of school requirements and Division policies. External contacts frequently involve providing information and require fostering and maintaining good relationships with the school community.

Supervisory positions are responsible for overseeing the work of one or more employees performing office support functions. Responsibilities include ensuring work standards are maintained, time frames are met, assigning new work and providing direction and training on new procedures. Positions at this level provide input to performance reviews and may participate in selection of office staff.

The successful candidate will possess demonstrated abilities in the above mentioned administrative responsibilities and effective working relations with the public, students, school staff, administrations and division officials.

• Candidate has unwavering commitment to the belief that student learning and well-being is our core business
• Candidate has an unwavering commitment to creating a warm, welcoming, inclusive environment for students, parents, and community members
• Candidate has a strong understanding of the power of collaboration to support the work of caretakers, support staff and teachers and can work side-by-side with staff and school leadership to further the academic priorities of the school

Mike Mountain Horse Elementary School serves approximately 400 children from Early Education to Grade 5. Grounded in valuing of inclusion, community and quality learning, the school is a safe place where students thrive. Literacy, numeracy and engagement with project-based learning are priorities.

For more information about Mike Mountain Horse Elementary School, please visit our website at: https://mmh.lethsd.ab.ca/

What do you need to succeed?

• Have a strong understanding and commitment towards our school's philosophy
• Have a proven history of positive interactions with students and parents
• Have a proven history of advocacy for community involvement in the school
• Have a proven history of being a committed team member at both the school and division level

Experience in performing the following

• Knowledge of the policies, procedures and regulations of the school, school division and Alberta Education
• Manage budget lines, accounts payable, vendor payments and onsite cash management
• Data and report management using excel
• Coordinate purchasing and ordering for the school
• PowerSchool - daily student attendance, weekly attendance reporting, updating student demographics, medical information inputting and updating, locker/lock management
• Cash on Line - assisting parents on set up and function of online banking, provide statements and information for parents, bank deposits for fundraised money
• Manage school cumulative files and student records - student registrations, sending and receiving cumulative files, ensuring cumulative files meet content requirements, organizing and managing student files, maintaining historical student records
• Conference management - setting up appointments for Parent/Teacher Conferences, assisting parents with online bookings and organization of teacher schedules
• Digital Media - updating information to the school web site, sharing school events and notifications using school Facebook and Twitter accounts
• School publications and programs - editing, desktop publishing and supporting administration in planning
• In depth capabilities and knowledge of a variety of the software applications is essential, specifically PowerSchool, PASI, Extranet, School Cash and ADW
• This position is within a elementary school, and as such the successful candidate should have experience and an understanding working with the diverse needs of a elementary school and its staff and students
• The successful candidate must possess outstanding abilities to work within a team environment, as well as to efficiently multi-task in a very busy office
• General administrative supports to administration and staff as needed
• Candidates may be tested for computer proficiency

Please note that only those selected for further consideration will be contacted regarding an interview.

Education and Experience Required

• Post-secondary diploma in office/business administration with some related experience
• Proof of Grade 12 or General Educational Development (GED). Education received outside of Canada will require a Educational Credential Assessment (ECA) or International Qualifications Assessment Service (IQAS) confirming high school or post secondary equivalencies
• Combination of education and experience

Conditions of Employment

In order to ensure and maintain a safe and secure working and learning environment, applicants new to Lethbridge School Division who are offered employment must provide:

• A police information check; including Vulnerable Sector Check from Police Services or an RCMP detachment that does not have any charges or convictions
• A satisfactory Intervention Record Check from South Region Alberta Child and Family Services
• Proof of photo identification, may be a valid driver's licence, provincial identification card as issued by a licensed government registry office, valid passport or Nexus card. If one cannot be provided, a new card must be obtained and proof of application provided within three days of hire
• Documentation of a valid Social Insurance Number in the employee's legal name. If valid Social Insurance documentation in the current legal name can not be provided, the successful candidate will be required to obtain a new one within three days of hire

Benefits

The wage range for this position is $28.43 - $30.52/hour depending on education and experience.

Lethbridge School Division prides itself on supporting and promoting the wellness of our employees through our diverse benefit plan and providing time off to attend to personal matters. As a result, we offer an exceptional benefit package for you and your family to access. Some of the amazing benefits included are:

• 100% employer paid premiums for health and dental care
• Health/Wellness Spending Account (HSA/WSA)
• Free 24/7 access to our Employee and Family Assistance Program (EFAP). This includes but is not limited to:
• Lifestyle and specialty counselling (Health, Life Balance and Career)
• Competitive retirement plan
• Discount at a variety of local fitness facilities within Lethbridge

This is a purposeful and rewarding career that helps make a difference in students lives!

Posting will remain open until October 1, 2025 at 10:00 AM.