Records Management Clerk - Intermediate

Equation Staffing Solutions.; Edmonton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading staffing solution company is seeking a highly motivated Records Management Clerk to join the Government of Alberta in Edmonton. This role involves organizing and managing important records within the corporate purchasing function. Candidates should have at least 4 years of experience in Information Management and a strong understanding of records management best practices, particularly with Microsoft SharePoint and Power BI. This position offers a collaborative and organized work environment focused on compliance and efficiency.

Qualifications

• At least 4 years of experience in an Information Management environment.
• Strong background in records management with understanding of best practices.
• Experience using Microsoft SharePoint for document management.
• Knowledge of metadata assignment and data security.

Responsibilities

• Organize and categorize official records in SharePoint.
• Maintain accurate records inventories.
• Assign metadata for efficient tracking and retrieval.
• Create clear process documentation for records handling.
• Collaborate with departments to ensure compliance.
• Implement systems for efficient record retrieval.
• Ensure practices comply with confidentiality and security standards.

Skills

Records management experience

Attention to detail

Organizational skills

Microsoft SharePoint

Power BI reporting

SQL Server Analysis Services

Metadata assignment

Education

Formal education in Records and Archive Management

Tools

Microsoft SharePoint

Power BI

Job description

Overview

Equation Staffing Solutions is currently seeking a highly motivated and detail-oriented Records Management Clerk to join the Government of Alberta in Edmonton. This position offers a great opportunity to contribute to the effective organization and management of important records within the corporate purchasing function. If you are passionate about maintaining efficiency, compliance, and security in records management, we want to hear from you!

Responsibilities

• Organize and categorize official records within the Corporate Purchasing SharePoint repository, ensuring they are renamed according to established nomenclature.
• Maintain accurate and up-to-date records inventories, ensuring proper classification for easy retrieval.
• Assign appropriate metadata to all records for efficient tracking, retrieval, and archiving in line with the Procurement Services Branch standards.
• Create and maintain clear process documentation to outline procedures for accessing, storing, and disposing of records.
• Collaborate with various departments to ensure process documentation is easy to understand and aligns with legal and compliance requirements.
• Implement systems to facilitate the efficient retrieval of records and ensure staff is properly trained in access and handling procedures.
• Ensure all records management practices comply with the Procurement Services Branch requirements while maintaining confidentiality and security of sensitive data.

Qualifications

• At least 4 years of experience in an Information Management environment, specifically working with records and documents.
• Strong background in records management with a solid understanding of best practices and compliance standards.
• Formal education in Records and Archive Management or a related field.
• At least 4 years of experience using Microsoft SharePoint for document management and records storage.
• 4 years of experience with Central Administration in a SharePoint environment, ensuring proper management and configuration of records.
• 2 years of experience working with Power BI reporting and SQL Server Analysis Services, Integration Services, and Reporting Services.
• Excellent attention to detail, organizational skills, and the ability to maintain accurate and up-to-date records inventories.
• Knowledge of metadata assignment, document archiving, and maintaining data security and confidentiality.

If you are passionate about records management, enjoy working in a collaborative and organized environment, and are looking for an opportunity to make a meaningful contribution to the Government of Alberta, we’d love to speak with you! Apply today!
Please visit our website for more opportunities at www.eqstaffingsolutions.com.