Records Admin Coordinator

CBRE; Toronto; On-site; CAD 43,000 - 48,000; Full time

Job summary

A global real estate services firm in Toronto is seeking a Records Admin Coordinator to manage records creation, retention, and retrieval. You will classify and sort information, maintain records, and ensure quality control of scanned documents. The role requires a High School Diploma and excellent communication skills. Compensation ranges from $43,000 to $47,860 annually, including benefits such as medical coverage and a retirement program.

Benefits

Group Retirement Program

Medical coverage

Dental coverage

Vision coverage

Life Insurance

Qualifications

• Up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.

Responsibilities

• Sort and classify information according to guidelines.
• Find and retrieve information from files.
• Verify quality and accuracy of scanned images.

Skills

Excellent written and verbal communication skills

Strong organizational skills

Basic math skills

Working knowledge of Microsoft Office products

Education

High School Diploma or GED

Job description

Records Admin Coordinator

About the Role

As a CBRE Records Administrative Coordinator, you will perform technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do

• Sort and classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Add new material to file records or create new files, as necessary.
• Find and retrieve information from files in response to requests from authorized users. Keep records of materials filed or removed using logbooks or computer.
• Use appropriate technology to image and index documents for storage on imaging or document storage platform.
• Verify quality and accuracy of scanned images. Coordinate imaging services provided by third party.
• Maintain inventory onsite and offsite records in compliance with business requirements.
• Oversee document management responsibilities pertaining to high-profile clients.
• Assist manager with inspecting and streamlining processes related to document creating, use, storage, and retrieval.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need

• High School Diploma or GED with up to 2 years of job‑related experience.
• Excellent written and verbal communication skills.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward‑thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Compensation and Benefits

The posting is for an existing vacancy with the organization. CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The salary range offered for this Records Admin Coordinator position is between $43,000 annually and $47,860 annually. The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more.

Equal Employment Opportunity Statement

CBRE is an equal opportunity employer who welcomes and encourages application from all persons regardless of race, creed, ancestry, national or ethnic origin, colour, age, religion, sex, sexual orientation, family status, gender identity or expression, disability or any other status or condition protected by applicable federal, provincial or territorial law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (Canada) and [phone] (U.S.).

CBRE, Inc. is an Equal Opportunity and Affrimentary Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).