Receptionist / Office Assistant

Phasor Engineering Inc; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

A dynamic Alberta based engineering company is seeking an Office Assistant. The role includes managing calls, organizing documents, and coordinating meetings. The ideal candidate has 2 years of relevant experience and strong communication skills. Competitive compensation and a comprehensive benefits package are offered, along with opportunities for growth.

Benefits

Dental care

Disability insurance

On-site gym

Paid time off

Vision care

Qualifications

• 2 years’ experience as a receptionist, administrative assistant, or similar role.
• Ability to prioritize tasks effectively.
• Ability to work independently and as part of a team.

Responsibilities

• Answering phone calls and directing them.
• Managing emails and correspondence.
• Scheduling and coordinating meetings.

Skills

Excellent verbal and written communication skills

Proficient in Microsoft Office Suite

Attention to detail

Customer service orientation

Job description

Overview

PHASOR Engineering Inc. is a dynamic Alberta based company specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances, such as IEC 61850, to provide cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

Responsibilities

• Reception
  • Answering phone calls and directing them
  • Managing emails and correspondence
  • Scheduling and coordinating meetings or appointments
  • Greeting visitors and directing them appropriately
• Office Assistant
  • Filing and organizing paper and electronic documents
  • Ordering and managing office supplies and swag
  • Ensuring office equipment is maintained and functioning; coordinating with building maintenance or IT support as needed
  • Assisting with preparation for meetings (e.g., booking rooms, supplies, materials printed)
  • Coordinating travel arrangements and monitoring travel mailbox
  • Processing office expense reports and swag purchase orders
  • Assisting with vendor callback requests (EFT callback process)
  • Overseeing office food deliveries to ensure timely receipt and distribution
  • Managing pantry or kitchen supplies
  • Assisting with event planning or company activities
  • Running ad-hoc errands like mailing packages or picking up supplies

Qualifications

• 2 years’ experience as a receptionist, administrative assistant, or similar role
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Attention to detail
• Ability to prioritize tasks effectively
• Customer service orientation with a friendly and professional demeanor
• Ability to work independently and as part of a team

Benefits

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

PHASOR Engineering Inc. offers a competitive compensation and benefits package and excellent opportunities for growth and advancement. We are an Equal Opportunity Employer committed to a diverse workforce.