Receptionist

CGI; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading IT consulting firm in Calgary is looking for a Receptionist to provide administrative support. The role involves scheduling meetings, managing communications, and event coordination. Ideal candidates should have excellent communication skills, a professional demeanor, and previous experience in a fast-paced environment. This is a full-time in-office position with a Monday to Friday schedule.

Qualifications

• Resourceful self-starter thriving in fast-paced settings.
• Excellent communication skills (verbal and written).
• Ability to prioritize and meet deadlines with minimal supervision.

Responsibilities

• Manage internal and external meeting schedules.
• Facilitate communication between executives and external parties.
• Assist with planning and organizing large-scale events.

Skills

Customer Service & Support

Tools

MS Word

MS PowerPoint

MS Excel

SharePoint

Job description

Overview

Position Description : CGI is currently seeking a Receptionist to provide administrative support. This outstanding opportunity will allow you to work collaboratively with an experienced team while also learning about CGIs operations / business.

The ideal candidate for this position will have a high level of energy decorum and discretion that is second to none. You will have experience in a fast-paced professional consulting environment that uses your understanding of both technical and business vocabulary in order to support leaders members and multiple business areas. You will be able to effectively navigate and manage complex and time-sensitive / urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. Finally as the ideal candidate you will have a positive and agile approach to keeping the environment organized and the team you support productive.

Your future duties and responsibilities

• Schedule internal and external meetings providing proactive and real-time calendar management
• Screen requests to determine priority level including visitors phone calls and incoming correspondence. Gather compile verify and analyze information for the executives use in documents such as memos letters reports speeches presentations and news releases.
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as customers media and the public.
• Handle external requests with tact and diplomacy
• Maintain administrative procedures including business mail travel arrangements expense reports authorizations and approvals line with CGI policies and procedures
• Event Co-ordination :
• Assist with the planning co-ordination organization of all requirements of large scale events conferences and executive team activities
• Assist with preparation of multi-media presentation material collateral and theme strategies using MS PowerPoint MS Word and MS Excel
• Create planning documents and collaborate closely with specific partners vendors or suppliers
• Handle timeframes and budget related requirements
• Participate in special project assignments on an as-required basis

Required qualifications to be successful in this role

• Resourceful and intuitive self-starter able to thrive in a fast-paced dynamic setting and enjoy multi-tasking in a technical and administrative environment.
• Pro-active with an upbeat and professional demeanor and sense of urgency
• Proven achiever and polished professional
• Resourceful with the ability to prioritize multi-task and meet deadlines with minimal supervision
• High level of integrity customer service energy speed and accuracy
• Independent judgment absolute discretion and diplomacy
• Confidential dedicated and punctual
• Excellent communication skills (verbal and written)
• Advanced planning and organization skills
• Professional corporate image combined with strong interpersonal skills

Technical Skills required for the role

• Advanced MS Word PowerPoint and Excel
• Calendar Management
• Meeting and Event Planning / Management
• Presentation Preparation / Co-ordination
• SharePoint Environment experience

This is a full-time in the office position.

Work Schedule : Monday-Friday 8 am - 4 pm

LI-AP1

Skills

• Customer Service & Support

What you can expect from us

Together as owners lets turn meaningful insights into action.

Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because

You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.

Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.

Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer being able to perform your best during the recruitment process is important to us. If you require an accommodation please inform your recruiter.

To learn more about accessibility at CGI contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our teamone of the largest IT and business consulting services firms in the world.

Key Skills

• Multi-line Phone Systems
• Customer Service
• Computer Skills
• QuickBooks
• Medical office experience
• Office Experience
• 10 Key Calculator
• Dental Office Experience
• Front Desk
• Administrative Experience
• Medical Receptionist
• Phone Etiquette

Employment Type : Full-Time

Experience : years

Vacancy : 1