Real Estate Office Coordinator

William Wright Commercial Real Estate Services; Kelowna; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading commercial brokerage in Kelowna is seeking an enthusiastic Real Estate Office Coordinator to provide comprehensive administrative support. This role requires strong organizational skills and the ability to juggle multiple tasks in a fast-paced environment. Ideal candidates will be tech-savvy with proficiency in Microsoft Office and CRM systems. Benefits include family medical coverage and company events, offering an energetic and supportive working atmosphere.

Benefits

Family-wide extended medical and dental coverage

Company-wide events and retreats

Hands-on training and in-house support

Energetic working environment

Qualifications

• Experience in office administration, real estate, or marketing preferred.
• Excellent written and verbal communication skills.
• Ability to work well within a team.

Responsibilities

• Post and update listings on various platforms.
• Maintain and organize a database of targeted tenants and leads.
• Prepare deal sheets and assist with title searches.
• Schedule showings and meetings.

Skills

Organizational skills

Customer-focused

Tech-savvy

Time management skills

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Office Suite

Google Suite

CRM systems

MLS systems

Job description

William Wright Commercial is a modern, full service commercial brokerage offering more dedicated commercial real estate offices in BC than anyone else. We are looking for an enthusiastic and detail-oriented Real Estate Office Coordinator to join our Kelowna team, located at 205-478 Bernard Avenue, Kelowna.

The Real Estate Office Coordinator will be responsible for providing comprehensive administrative support to our real estate team. This role requires strong organizational skills, a proactive mindset, and the ability to juggle multiple tasks in a fast-paced office environment. The ideal candidate will be tech-savvy, customer-focused, and able to handle various tasks across marketing, client management, transaction support, and general administration.

Responsibilities

• Marketing and Listing Management
• Post and update listings on various platforms
• Respond to inquiries from listing platforms
• Prepare and update property briefs
• Facilitate marketing updates with the Marketing Team
• Leads and Database Management
• Maintain a database of live listings
• Maintain and organize a database of targeted tenants and leads
• Research and identify opportunities in target asset classes
• Generate market surveys
• Data collection and tracking of market activity
• Distribute new listings to targeted tenants and clients
• Transaction and Deal Support
• Prepare deal sheets, FINTRAC documents, and assist with title searches
• Facilitate key exchanges and track transaction milestones, keeping all parties updated
• General Admin Support
• Perform miscellaneous administrative tasks
• Schedule showings and meetings
• Client invoicing

Qualifications

• High school diploma or equivalent (Bachelor's degree is a plus)
• Previous experience in office administration, real estate, or marketing is preferred
• Strong proficiency in Microsoft Office Suite/Google Suite and experience with CRM and MLS systems
• Excellent written and verbal communication skills
• Highly organized with excellent time management skills
• Strong attention to detail and accuracy
• Ability to work well within a team

Benefits

• Family-wide extended medical and dental coverage
• Company-wide events and retreats
• Hands-on training and in-house support
• An energetic and motivated working environment