Real Estate Accounting & Operations Coordinator

WizeHire, Inc; Edmonton; On-site; CAD 35,000 - 65,000; Full time

Job summary

A top-performing real estate team in Edmonton is seeking a licensed, detail-oriented Bookkeeper / Closing Coordinator to support their financial operations. This role requires strong bookkeeping knowledge, proficiency in QuickBooks, and the ability to manage multiple deadlines in a fast-paced environment. Responsibilities include managing bookkeeping tasks, overseeing transaction closings, and maintaining organized financial records. Candidates should have excellent communication skills and a background in real estate transactions is a plus. Competitive compensation ranges from $35,000 to $65,000 yearly.

Benefits

Bonuses and incentives

Career growth opportunities

Qualifications

• 2+ years of bookkeeping and accounting experience.
• Exceptional attention to detail for compliance and accuracy.
• Ability to manage multiple deadlines in a fast-paced environment.

Responsibilities

• Manage daily bookkeeping functions and financial reporting.
• Oversee transaction closings ensuring compliance and accuracy.
• Communicate professionally with clients and stakeholders.

Skills

Bookkeeping

Real estate knowledge

Professional communication

Teamwork

Problem-solving

Tools

QuickBooks

Google Workspace

Follow Up Boss

Job description

The Bagga Team with Royallepage Magna • Edmonton , AB , CA

The Bagga Team – Royal LePage Magna | Edmonton, AB

The Bagga Team — one of Canada’s top-performing real estate teams — is seeking a licensed, detail-driven Bookkeeper / Closing Coordinator to support our financial operations and real estate transaction management.

This dual-role position requires exceptional accuracy, strong bookkeeping knowledge, and the ability to manage multiple deadlines within a fast-paced real estate environment.

Key Responsibilities

• Manage daily bookkeeping functions, including QuickBooks, commission tracking, reconciliations, and financial reporting.
• Oversee transaction closings from contract to possession, ensuring compliance, accuracy, and timely documentation.
• Communicate professionally with clients, lawyers, mortgage brokers, and internal team members.
• Maintain organized financial and transaction records using QuickBooks, Follow Up Boss, and Google Workspace.
• Support leadership with reporting, documentation, and operational efficiency.

Ideal Candidate

• Strong bookkeeping/accounting background with QuickBooks experience.
• Knowledge of real estate transactions, conveyancing, or closing coordination.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Professional communication skills and the ability to work in a fast-paced office.
• Positive, proactive, and committed to accuracy and confidentiality.

Responsibilities

• Manage daily bookkeeping, including accounts payable, accounts receivable, and bank/credit reconciliations.
• Track commission payments, agent splits, brokerage disbursements, and payout schedules.
• Prepare monthly financial statements and support year-end reporting with accuracy.
• Monitor budgets, expenses, vendor accounts, ensure timely payments.
• Maintain compliance with CRA requirements, corporate filings, and internal financial controls.
• Review real estate contracts, amendments, and documents to ensure completeness and compliance.
• Liaise with lawyers, lenders, mortgage brokers, cooperating agents, and clients to verify all closing conditions.
• Track deposits, condition dates, possession timelines, and manage milestone reminders.
• Maintain accurate records within CRM and transaction management platforms (Follow Up Boss, Google Workspace, etc.).
• Provide timely updates to agents and clients to ensure seamless communication throughout the closing process.

Qualifications

• Bookkeeping & Accounting Experience (2+ Years Required): Proven hands-on experience managing full-cycle bookkeeping, financial reporting, and multi-company accounting.
• Advanced QuickBooks Proficiency: Ability to manage accounts payable/receivable, bank reconciliations, GST filings, month-end, year-end preparation, and maintain accurate P&Ls across multiple companies.
• Strong Contract & Compliance Accuracy: Exceptional attention to detail when reviewing real estate contracts, amendments, financial documents, and transaction files to ensure complete accuracy and compliance.
• Professional Communication Skills: Clear, polished written and verbal communication with the ability to professionally interact with clients, agents, lawyers, lenders, and vendors.
• Real Estate Knowledge (Preferred): Understanding of real estate commissions, conveyancing workflows, and transaction management is an asset.
• Exceptional Organization & Time Management: Ability to manage high-volume tasks, multiple deadlines, and complex workflows in a fast-paced environment while maintaining accuracy.
• Problem-Solving & Critical Thinking: Strong ability to anticipate issues, troubleshoot proactively, and provide reliable solutions with minimal supervision.
• Team-Oriented & Reliable: Demonstrated ability to collaborate within a high-performance team while maintaining confidentiality, integrity, and accountability.

Compensation

$35,000 - $65,000 yearly

About The Bagga Team with Royallepage Magna

At Royal LePage Magna, we’re more than real estate professionals—we’re trusted partners in clients' journeys. Ranked in the Top 1% across Canada, we combine mentorship, advanced training, and proven systems to help our team succeed. We embrace innovation through digital marketing, powerful CRM tools like Follow Up Boss, and high‑level support so you can focus on what matters most—closing deals. Our culture is built on collaboration, growth, and recognition. We celebrate your wins with bonuses, incentives, and real career growth. Join a team where your goals are supported, your voice is heard, and your success is our mission.