Purchasing Coordinator

E.S. FOX LIMITED; Niagara Falls; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading construction firm in Niagara Falls, Canada, is seeking a Purchasing Coordinator who will support the Procurement team in managing purchasing and compliance activities. The ideal candidate will help track project submittals and maintain documentation, ensuring procurement processes comply with standards. Candidates should have a post-secondary education and be familiar with construction documentation and procurement practices. This role offers competitive compensation and comprehensive benefits in a supportive environment.

Benefits

Health and dental benefits

Employee Assistance Program

Group RSP with employer contribution

Support for professional growth

Qualifications

• Familiarity with construction industry documentation and RFQ processes is preferred.
• Previous experience in procurement, purchasing, or construction administration is an asset.
• Experience working in a unionized, multi-trade construction environment is an asset.

Responsibilities

• Track and manage project submittals throughout the purchase order lifecycle.
• Maintain accurate records within procurement and document management systems.
• Support Project teams by expediting pending deliveries and outstanding submittals.
• Administer supplier and subcontractor evaluation processes according to company procedures.

Skills

Well organized

Detail oriented

Strong communicator

Analytical

Problem solver

Education

Post-secondary education in Business, Supply Chain Management, or related field

Tools

Microsoft Office (Excel, Word, Outlook)

ERP or procurement systems

Job description

Overview

For more than 90 years, E.S. Fox Limited (ESFL) has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

Our Strength is People

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

Why Join Our Team

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

An attractive health and dental benefits package for you and your family (dependents). Health Care Spending Account and Healthy Living Wellness Account options

• Employee Assistance Program
• Group RSP with employer contribution
• Competitive compensation
• Support of professional growth

Our office in Niagara Falls, ON, is looking for a Purchasing Coordinator to join our team.

Summary of the Role

Reporting to the Corporate Purchasing Manager, the Purchasing Coordinator supports the Procurement team by administering key purchasing, compliance, and supplier management activities across active construction projects. This role is responsible for tracking submittals and documentation throughout the purchase order lifecycle, maintaining supplier and subcontractor records, and assisting with sourcing and evaluation initiatives.

The Purchasing Coordinator plays a critical role in ensuring procurement processes are compliant, organized, and aligned with company standards, project requirements, and Health, Safety & Environmental (HSE) obligations.

Key Responsibilities

• Track and manage project submittals (including shop drawings, Inspection & Test Plans (ITPs), and related documentation) throughout the purchase order lifecycle.
• Maintain accurate and up-to-date records within procurement and document management systems.
• Support Purchasing and Project teams by expediting pending deliveries and outstanding submittals.
• Maintain and monitor subcontractor HSE records database to ensure documentation is current and compliant with company and regulatory requirements.
• Coordinate with suppliers, subcontractors, and internal stakeholders to obtain missing or expired compliance documentation.
• Administer annual supplier and subcontractor evaluation processes in accordance with company procedures.
• Compile evaluation data, track completion, and support reporting and follow-up activities.
• Assist in issuing Requests for Quotation (RFQs) to qualified and approved suppliers in accordance with company procurement policies and project requirements.
• Support bid tracking, comparison, and documentation under the direction of Purchasing Agents.
• Assist with special procurement initiatives, including but not limited to supplier diversity programs and process improvement projects.
• Support data collection, reporting, and coordination related to procurement initiatives.

Key Requirements, Experience And Skills

• Post-secondary education (either completed or working towards completion) in Business Administration, Supply Chain Management, Construction Management or a related field is preferred.
• Familiarity with construction industry documentation, subcontractor management, and RFQ processes is preferred.
• Proficient with Microsoft Office (Excel, Word, Outlook, etc.)
• Previous experience in procurement, purchasing, construction administration, project manager, or a related role is an asset.
• Experience with ERP or procurement systems is an asset.
• Experience working in a unionized, multi-trade construction environment is an asset.

Attributes

• Well organized and detail oriented.
• Analytical and problem-solver.
• Strong communicator.
• Professional, confidential, and compliance focused.
• Strong result orientation.
• Team oriented.

Competencies

• Health & Safety Commitment
• Integrity
• Quality and Continuous Improvement

About E.S. Fox Limited

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has established a reputation for safety, executing high quality workmanship, operational flexibility, efficiency, and timely project completion.

As a fully integrated, multi-trade construction firm, ESFL provides clients with a sole source solution for their detailed engineering, fabrication, construction, and maintenance needs. We are a solutions-based provider that delivers a superior level of service from ‘cradle to grave,’ as we offer multi-trade, service-oriented solutions for all your Industrial, Commercial, Institutional, and Energy products. ESFL continues to be a leader of Canadian strength and tradition for over 9 decades.

Headquartered in Niagara Falls, Ontario, we maintain full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Kincardine, Kingston, Sarnia, and Thunder Bay.

Connect: LinkedIn, esfox.com

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.

CPRT