Publishing and Document Support

New Flyer; Winnipeg; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading bus manufacturer seeks a Publishing and Document Support professional for administrative tasks and project tracking. This role requires 1-3 years of experience in a desktop publishing environment, strong organizational skills, and proficiency in MS Office. Join us to advance your career in a dynamic and supportive environment.

Benefits

Continuous learning environment

Career advancement opportunities

Employee social events throughout the year

Qualifications

• Certification/diploma from recognized business administration school.
• Minimum of 1-3 years' relevant experience.
• Excellent working knowledge of word processing applications.

Responsibilities

• Prepare shipping documentation and track project deliveries.
• Perform purchasing duties, maintain PO reporting, and reconcile invoices.
• Assist with contract administration and maintain accurate inventory.

Skills

Organizational skills

Communication skills

Team player

Education

Business administration diploma

Tools

MS Office Suite

Microsoft Excel

Adobe Acrobat

FrameMaker

Oracle

Job description

NFI Parts is North America's most comprehensive organization providing parts, technical publications, training, and support for buses and motor coaches. NFI Parts is the parts division of NFI Group, providing replacement parts for New Flyer transit buses, MCI motor coaches, ADL buses, ARBOC vehicles, as well as the product lines for the acquired NABI and Orion parts businesses. Additionally, NFI Parts has extensive cross references for parts that are common with other bus, coach, and cutaway product lines and has a mature supply base and established relationships with over 1,000 suppliers. Further information is available at www.nfi.parts.com.

POSITION SUMMARY:

The Publishing and Document Support role involves performing administrative services for the Publications teams including the assembly, purchasing, order tracking, shipping and receiving of publications products, and data entry for monthly accounting reports.

WHAT YOU WILL DO:

• Prepare shipping documentation and prepare shipment of all Publication's projects, and effectively track projects for proper delivery
• Prepare customer correspondence including shipping letters and delivery notifications
• Perform purchasing duties for department by preparing and administering purchase orders, maintain PO reporting, invoice reconciliation and reporting discrepancies on departmental purchases and allocations
• Communicate effectively in writing or verbally with internal and external clients i.e. notice of distribution, receipt confirmation and complaints resolution
• Assist with all contract administration, customer correspondence, financial reporting, departmental administration and record keeping when requested or as determined by Director
• Maintain accurate inventory of materials, supplies and documents
• Ensure supply, production and shipping areas, as well as filing cabinets are kept neat and organized
• Accurately compile and process department timesheets and update time record spreadsheet correcting any timecard discrepancies
• Perform all desktop publishing duties when required
  
  
  

Requirements

• Certification/diploma from recognized business administration school/or combination of related courses completed and working experience
• Minimum of 1-3 years' experience working in a desktop publishing office environment or relevant experience is preferred.
• Excellent working knowledge of word processing applications and processes
• Experience working with purchasers to create POs and with suppliers on placing and tracking orders
• Basic accounting including invoice approval and tracking processes
• Strong organizational and file management skills
• Team player who is personable and at the same time capable of working on multiple projects under tight deadlines
• Good phone and email communication skills
• Word processing software such as MS Office Suite
• Spreadsheet software such as Microsoft Excel.
• Strong organizational and file management skills for electronic and hardcopy documents
• Experience with Adobe Acrobat and FrameMaker or similar desktop publishing software would be an asset
• Experience with using Oracle would be an asset
  
  
  

Benefits

WHY JOIN OUR TEAM:

• A continuous learning environment
• Ability to advance your career with a growing company
• NFI Group has been named a Manitoba Top Employer for 2020 and this is the tenth since the competition was established in 2007
• Employee social committee organizes numerous events throughout the year, including summer barbecues, holiday festivities, sporting events and tournaments, and much more
  
  
  

OUR WHY:

We exist to move people. Our mission is to design and deliver exceptional transportation solutions that are safe, accessible, efficient and reliable.

NFI Group is a leading independent global bus manufacturer providing a comprehensive suite of mass transportation solutions. News and information are available at www.nfigroup.com, www.newflyer.com, www.mcicoach.com, www.arbocsv.com, www.alexander-dennis.com, www.carfaircomposites.com and www.nfi.parts.