Proposal Writer

Maplesoft Group, an SEB Company; Ottawa; On-site; CAD 70,000 - 90,000; Full time

Job summary

A technology consulting firm in Ottawa is seeking an experienced Proposal / Technical Writer to lead the development of responses to government and private sector proposals. Ideal candidates will have over 5 years of proposal writing experience, strong communication skills, and be proficient in Microsoft Office. This is a full-time position focused on creating compelling and compliant proposals.

Qualifications

• 5+ years of experience in technical proposal writing and editing.
• 3+ years of technical work experience in IM/IT.
• Strong proofreading and editing skills.

Responsibilities

• Lead and manage development of responses to formal RFPs, RFIs, RFQs.
• Coordinate with internal stakeholders during bid reviews.
• Create compelling technical proposal content.

Skills

Technical proposal writing

Communication skills

Attention to detail

Microsoft Office proficiency

Problem-solving

Education

Degree in computer science or engineering

Tools

Microsoft Word

Adobe Acrobat Professional

Job description

Overview

Maplesoft Group is currently seeking a Proposal / Technical Writer for our client.

Job Summary

The Proposal / Technical Writer is responsible to lead and manage the development of responses to formal Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Qualifications (RFQs) and unsolicited proposals for government departments and agencies (federal, provincial and regional / municipal) (B2G) and private enterprises (B2B).

The Proposal / Technical Writer will work with a cross-functional team comprised of account executives and subject matter experts, including with joint venture partners, to respond to such proposal requests.

To excel in this role, the Proposal / Technical Writer must have experience with responding to solicitations, and be able to translate complex technical solutions, strategies and win themes into easily understandable, readable and compelling content.

Summary of Essential Job Functions

The essential functions listed below are representative of the functions that must be performed in order to satisfactorily fulfil the role. Additional functions and duties may be assumed or assigned from time to time.

• Order and report the status of responses to RFPs / RFIs / RFQs (hereinafter RFPs)
• Create folders in the SharePoint repository for each RFP with sub-folders for Response documents and RFP documents
• Coordinate a Bid, No-Bid Review with internal stakeholders to comply with client's Sales Cycle
• Create a proposal architecture that aligns with the Mandatory and Rated requirements of the RFPs and complies with requirements of the RFPs in terms of structure, style rules and guidelines
• Populate the architecture with draft content derived from boiler plate content in the proposals repository and previous proposals
• Conduct proposal kick-off and writing assignment meetings to orient the team to the opportunity, approach, plans, and logistics associated with producing a winning proposal and assign writing assignments, reference projects, establish schedule / frequency of bid status meetings
• Monitor proposal content produced by proposal team members within the response contained in the SharePoint folder, including design, writing, graphics, and so on, to ensure quality, compliance and on-time delivery
• Create / write / edit content as needed to complete a compelling technical proposal, reviewing previous proposals, consulting with internal SMEs and doing research
• Engage in problem-solving to address issues with proposal content, schedules, and technical content; track and escalate issues through proper channels
• Lead or facilitate team work sessions or meetings associated with the proposal (strategy, competitive analysis, business solution planning, problem-solving, status reviews)
• Monitor procuring agency or entity communications channels for changes to procurement requirements or schedule; analyze changes and modify proposal plans accordingly
• Manage proposal design, formatting, graphics development, production, assembly, and QA processes to comply with the client’s branding strategy
• Coordinate a Deal Review meeting for financial proposal approval
• Responsible for final production, packaging, and delivery of proposals, including submissions via e-mail and web portals
• Maintain and update the SharePoint Proposal Repository and update the Proposal Reporting Dashboard
• Adhere to the client's Sales Cycle and bid processes outlined under ISO 9001 processes and procedures
• Request and coordinate de-brief sessions with procurement authorities for unsuccessful bids and document lessons learned

Knowledge, Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and / or abilities required to satisfactorily perform the essential functions of this job.

Education :

• Degree in computer science, engineering or College Diploma in a technical domain related to information technology / management

Experience :

• 5+ years of experience in technical proposal writing and editing in combination with 3+ years technical work experience in the field of IM / IT
• Must have prior experience in developing proposals – writing and editing proposal content, creating compliance matrices
• Strong communication and interpersonal skills
• Demonstrable ability to grasp technical concepts and translate to compelling sales proposals
• Awareness and knowledge of technical trends in IM / IT
• Demonstrable mastery of the English written language including spelling, composition, and grammar
• Ability to think critically and draw from several resources to create simple, unified, and persuasive documents
• Attention-to-detail with the ability to review and edit proposal content for compliance, clarity, and proper use of terminology
• Strong proofreading and editing skills
• Must have Advanced Microsoft Word skills and have extensive experience with all other Microsoft Office applications (Microsoft Visio, Excel and PowerPoint), as well as Adobe Acrobat Professional
• Ability to work independently and as part of a team
• Demonstrated ability to multitask with numerous high-priority demands in an intense, deadline-driven environment
• Technical work experience (project or operations) in the IM / IT industry is a definite plus

Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct reflection of our most valuable asset - our people. Therefore, attitude and ambition are key personality traits we seek out, along with skill and aptitude, in potential employees.

Maplesoft Group is committed to having a diverse, representative workforce and continuing to build an inclusive environment. We encourage applications from all qualified individuals. Maplesoft Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants irrespective of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Aboriginal peoples or any other legally protected factors.

All employment decisions are made based on business needs, job requirements, and individual qualifications.

We are committed to developing inclusive, barrier-free recruitment and selection processes, and a work environment that supports our diverse workforce. Please let us know if you require accommodations at any stage of the recruitment process. We can be reached at Maplesoft Info at [e-mail].

We thank you for your interest in Maplesoft Group and wish to advise you, that only candidates under consideration will be contacted.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Writing / Editing
• Industries : IT Services and IT Consulting and Staffing and Recruiting

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