Proposal Coordinator

Aecon Concessions; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading Canadian infrastructure firm is seeking an Estimator/Proposal Coordinator in Toronto or Calgary. The role involves coordinating and writing proposals for various projects, requiring strong communication and organizational skills. Candidates should possess a degree in Engineering and proficiency in Microsoft and Adobe software. Join this dynamic team to contribute to significant infrastructure developments across Canada.

Qualifications

• Minimum of three writing samples from your past work will be required.
• Must have strong communication and writing skills.
• Experience in technical writing and proposal preparation preferred.

Responsibilities

• Assist with coordinating, supporting and writing RFQs, RFPs, EOIs, and Market Sounding submissions.
• Review and develop a detailed understanding of client proposal/bid requirements.
• Create templates for proposals, resumes and project sheets.
• Prepare, edit, and format proposal/bid sections and documents.
• Attend pre-bid meetings and summarize results.

Skills

Strong communication and writing skills

Ability to work in a deadline-driven environment

High degree of organizational skills

Advanced skills in Microsoft Word

Advanced skills in Excel

Advanced skills in PowerPoint

Advanced skills in Adobe InDesign

Technical background in civil or geotechnical engineering

Education

University or college level degree in Engineering or similar technical field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe InDesign

Bluebeam

Photoshop

Illustrator

Job description

Overview

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc. Aecon Group Inc. employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money. To do so would be contrary to our business conduct guidelines and ethical practices. We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes. Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns [e-mail]

Date: Sep 17, 2025

Location:

Toronto, ON, CA; Calgary, AB, CA

Operating Sector: Transportation West & Foundations

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters to help future generations thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the opportunity?

Aecon Foundations is a leader in the Canadian Foundations industry. From shoring systems to foundation piling of all types; Aecon Foundations brings the Aecon advantage to all of our market sectors and acts as a strong partner from project initiation, design development, field testing and execution.

Reporting to the Business Development and Estimating Manager, the Estimator/Proposal Coordinator is responsible for assisting with coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding submissions. The Estimator/Proposal Coordinator will have strong technical writing skills and the ability to work in a deadline-driven environment. The Estimator/Proposal Coordinator will work closely with internal and external stakeholders to develop high-quality submissions to secure new work. This role can be based in either our Toronto or Calgary corporate offices.

What You’ll Do Here:

• Review and develop a detailed understanding of client proposal/bid requirements.
• Develop proposal calendars and responsibility, project and key individual selection matrices.
• Create templates for proposals, resumes and project sheets.
• Prepare, edit and format proposal/bid sections, resumes and project sheets in preparation for proposal/bid close-out.
• Review the drawings and perform quantity take-off for the foundations.
• Establish the bid and project schedule.
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team.
• Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters and write-ups from various authors.
• Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors.
• Research relevant industry statistics (e.g. tracking previous project experience, competitor activities and work history), project work plans and other sources of information to extract relevant content.
• Ensure that all content is supplied by the team to be compliant with the proposal requirements.
• Prepare or edit proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries).
• Organize and schedule team meetings, prepare meeting agendas and take meeting minutes.
• Print, package and deliver final proposal/bid submissions or submit electronically as required.
• Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.)
• Data entry to maintain accuracy of pursuit reports, bid statistics and resource scheduling.
• Some travel may be required.

What You Bring to the Team:

• Strong communication and writing skills
• University or college level degree in Engineering or similar technical field
• Ability to work in a deadline-driven environment
• High degree of organizational skills
• Advanced skills in Microsoft Word, Excel and PowerPoint
• Advanced skills in Adobe InDesign, Bluebeam, Photoshop and Illustrator
• Marketing and design experience
• Technical background with a discipline focus in civil, geotechnical, related technical discipline or construction experience

Please note that a minimum of three writing samples from your past work will be required during the initial interview stages.

Salary Range - $80,000 - $100,000 per annum

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.