Proposal Coordinator

Fuze HR Solutions; Ontario; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Proposal Coordinator to enhance their Proposals and Client Solutions division. In this pivotal role, you will manage the proposal development process, ensuring timely and high-quality submissions that align with client needs. You will collaborate with various stakeholders, track opportunities, and maintain proposal resources while honing your skills under the guidance of experienced leaders. This position offers a unique chance to contribute to impactful projects in a supportive and growth-oriented environment, making it perfect for proactive professionals eager to make a difference.

Benefits

Inclusive medical and dental coverage

Opportunities for professional development

Mentorship and learning resources

Clear pathways for advancement

Qualifications

• 1-3 years of experience in a coordination role, preferably in proposal or bid management.
• Strong organizational skills and attention to detail are essential for success.

Responsibilities

• Manage timelines and organize proposal resources to meet deadlines.
• Review RFPs and communicate findings to support bid decisions.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Attention to Detail

Time Management

Proactive Mindset

Education

Post-secondary education in business, communications, or marketing

Tools

Microsoft Office (Word, Excel, PowerPoint)

Proposal Management Tool

Job description

Direct message the job poster from Fuze HR Solutions

Director of Talent Acquisition @ Fuze HR Solutions

About Us

Fuze HR Solutions Inc. is a proudly Canadian-owned recruitment and staffing firm that has been driving success in the industry since 2006. With a strong national presence, we specialize in connecting top talent with leading organizations across multiple sectors, including Technology, Engineering, Supply Chain & Logistics, Industrial, Skilled Trades, Clerical & Administration, Sales & Marketing, Construction & Development, and Hospitality. At Fuze HR, we recruit for all levels - ranging from administrative support to senior executive roles - providing full-service staffing solutions for contractual, temporary, and permanent placements. As a fast-growing firm, we are always looking to expand into new divisions to better serve our clients and meet evolving market demands.

We take pride in maintaining a progressive and rewarding workplace, offering competitive compensation, health benefits, career advancement opportunities, and mentorship from experienced business leaders who are passionate about growth and success.

Learn more about us at www.fuzehr.com.

About The Job

We are actively seeking a Proposal Coordinator to join our Proposals and Client Solutions division! This newly created role is a great opportunity for organized and proactive professionals looking to drive the proposal development process and contribute to the creation of compelling, high-quality submissions.

As a Proposal Coordinator, you will play a key role in managing timelines, organizing proposal resources, and ensuring all processes stay on track to meet deadlines. The ideal candidate will have strong organizational skills, attention to detail, and the ability to take initiative in coordinating key support tasks, ultimately helping to produce winning proposals that align with client needs and business objectives.

What You'll Be Doing

• Review and analyze RFPs to extract key details, deadlines, and submission requirements
• Summarize client needs and determine alignment with Fuze HR’s service offerings
• Communicate findings to leadership and stakeholders to support bid/no-bid decisions
• Monitor and track daily bid opportunities, flagging relevant RFPs for review
• Maintain and update proposal tracking sheets to ensure visibility of deadlines and progress
• Organize internal proposal meetings, including scheduling, agendas, and follow-ups
• Support the proposal process by tracking deliverables, deadlines, and stakeholder contributions
• Liaise with sales, recruiters, and leadership to gather necessary input for proposals
• Assist with compliance checks to ensure all proposals meet submission requirements
• Maintain and organize the proposal content repository for easy access to boilerplate content
• Assist in drafting or editing proposal content as needed
• Ensure consistency in formatting, branding, and compliance across all proposal materials
• Assist in creating PowerPoint presentations as needed
• Shadow the Director of Strategy, Client Partnerships, to develop a deeper understanding of the proposal process and expand writing capabilities
• Independently handle major RFPs in cases where leadership is unavailable

What We Need From You

• Staffing industry experience and/or a background in bid writing, sales, recruitment, or account management is a strong asset
• 1-3 years of practical experience in a coordination role (proposal, bid management, or RFP experience is a plus)
• Post-secondary education in business, communications, English, marketing, or equivalent experience
• Strong organizational skills to manage multiple tasks, deadlines, and structured records
• Ability to simplify complex information into clear, actionable insights
• Proactive mindset - takes ownership, anticipates needs, and follows through
• Excellent verbal and written communication skills, with cross-department collaboration experience
• High attention to detail for accuracy in documentation, tracking, and compliance
• Ability to work independently and within a team while staying accountable
• Positive attitude, energy, and enthusiasm
• Strong problem-solving skills to navigate shifting priorities
• Effective time management to meet tight deadlines
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); proposal management tool experience is a plus

What You’ll Benefit From

• Inclusive medical and dental coverage, plus additional perks to support your well-being and work-life balance
• Opportunities for professional development and skill-building, with access to mentorship and learning resources
• Work alongside dedicated professionals who are passionate about their roles and committed to driving the company’s success
• Clear pathways for advancement, where your success directly impacts your growth within the company

We thank you for your interest in joining the Fuze HR team!