Proposal Coordinator

Associated Engineering (ONT) Ltd; Edmonton; On-site; CAD 60,000 - 75,000; Full time

Job summary

A Canadian engineering firm is seeking a Proposal Coordinator to join its Edmonton office. This role involves initiating and preparing engineering services proposals, coordinating project activities, and ensuring compliance with submission requirements. Candidates must possess relevant degrees, and 4+ years of experience in proposal management, and show strong organizational and communication skills. The firm offers competitive salary and benefits, including a fitness allowance and professional development opportunities.

Benefits

Fitness allowance

Company-matching pension program

On-site fitness centre

Discounted childcare rates

Active Social Club with local events

Qualifications

• 4+ years of demonstrated experience providing project or proposal management support.
• Experience working in an engineering environment or a technical background is an asset.
• Experience using various software packages including desktop publishing.

Responsibilities

• Initiate, coordinate, and prepare engineering services proposals.
• Review client opportunities and organize kick-off meetings.
• Create proposal content and schedules, and ensure timely delivery.

Skills

Excellent organisational skills

Strong communication and interpersonal skills

Ability to collaborate with cross-functional teams

Proposal and technical report preparation experience

Proficiency in MS Office

Education

Relevant degree or diploma from an accredited post-secondary institution

Tools

MS Project

SharePoint

Adobe Photoshop

Adobe Illustrator

Adobe InDesign

Adobe Acrobat

Microsoft PowerPoint

Job description

About Us

We are an employee-owned, Canadian company that is passionate about building communities that are vibrant, healthy, and resilient and support economic growth. Sustainability is part of every project we undertake, and how we operate our business. Focused locally, we offer uncompromising service to public and private sector clients across Canada.

We proudly have been recognized as one of Canada’s Best Managed Companies for 17 consecutive years and a Platinum Club member. This award recognizes our technical excellence, business performance, innovation, dedication to our staff, and involvement in the community. We have also been a Carbon Neutral Company since 2009 and have EcoAction initiatives across the company.

We know it takes dedicated, talented individuals working together to consistently deliver high‑quality work and service to our clients. We achieve this by promoting collaboration, investing in our people, and fostering a culture that engages and inspires our people to be their best, maximize their potential, and think creatively while applying best practices. If you have what it takes, we want you to join us!

Job Description

We are currently searching for a Proposal Coordinator in our Edmonton office.

The successful candidate will play a pivotal role in initiating, coordinating, and preparing engineering services proposals. This will include reviewing client opportunities, organizing kick‑off and coordination meetings, strategizing on proposal and team approach, creating proposal content and schedules, following up on assigned responsibilities and delivering compliant proposals.

Operating with minimal direction, you will be responsible for producing proposals in a professional style, while also evaluating narrative relevance, comprehension, and applicability of content provided by others. The role also involves creating attractive proposal layouts and designs, precise proofreading, editing, and rewording of text to ensure high-quality, compliant, and accurate submissions are delivered on time.

What we offer

• A centrally located office in the heart of downtown Edmonton that is easily accessible.
• Competitive salary and benefits, including a fitness allowance, and company‑matching pension program.
• Ongoing support for your growth and development, including a formal Professional Development program, mentorship programs, training opportunities, professional designation support and a Young Professionals Group.
• An on-site fitness centre accessible to all staff, with full amenities.
• Discounted rates at a neighbouring childcare facility.
• An active Social Club that promotes social activities in and outside the office, and offers subsidised tickets to local events, such as the Taste of Edmonton.

Job Requirements

• Relevant degree or diploma from an accredited post‑secondary education institution.
• 4+ years of demonstrated experience providing project or proposal management support.
• Excellent organisational skills to handle multiple projects simultaneously and ensure deadlines are met.
• Proven ability to collaborate with cross‑functional teams, including project managers, engineers, and marketing teams, and effectively communicate marketing strategies and business development updates.
• Reliable and able to maintain confidential information.
• Strong communication and interpersonal skills.
• Committed team player.
• Experience with proposal and technical report preparation. Excellent writing skills (including editing, grammar, style, spelling, punctuation), editing, and proofreading skills for accuracy, quality, and messaging tailored to target audiences.
• Experience working in an engineering environment, or a technical background, will be an asset.
• Proficiency in MS Office. Knowledge of scheduling software, such as MS Project, and SharePoint is an asset.
• Experience using Adobe Photoshop, Illustrator, InDesign, Acrobat, and Microsoft PowerPoint in a Windows environment.
• Advanced knowledge of a variety of software packages including desktop publishing packages and capability to integrate into final product.

Education

Post‑Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Indigenous peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.