Property Administration Assistant

Primaris REIT; Hamilton; On-site; CAD 40,000 - 50,000; Full time

Job summary

A property management company in Hamilton, ON, is seeking a dedicated Property Administration Assistant for full-time work. The role involves supporting the Senior Property Administrator with daily financial tasks and providing excellent customer service. Candidates should have a college diploma and relevant experience in administration or accounts payable. The position offers an opportunity to work in a dynamic environment with a focus on detail and teamwork.

Qualifications

• 1-2 years Accounts Payable, Administration or related experience required.
• Experience in Real Estate or Property Management is an asset.

Responsibilities

• Collect tenant rent cheques for processing and depositing.
• Process daily deposits and prepare cheques for deposit.
• Provide daily reception duties.
• Ensure timely and accurate processing of Accounts Payable invoices.

Education

College Diploma in Accounting, Business Administration or related field

Tools

ERP systems (e.g., Yardi)

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Overview

Property Administration Assistant at Primaris REIT – Lime Ridge Mall, Hamilton, ON.

Job type: Full Time, Salary

Position Summary

Primaris REIT is currently hiring a dedicated and enthusiastic Property Administration Assistant to join our team at Lime Ridge Mall in Hamilton, ON. If you have experience in accounts payable, strong attention to detail and thrive in a dynamic, fast-paced environment, this opportunity is for you.

Role

You will support the Senior Property Administrator in meeting daily and monthly accounting deadlines and provide an exceptional level of customer service to internal and external customers.

Responsibilities

• Collect tenant rent cheques for processing and depositing
• Process daily deposits and prepare cheques for deposit
• Input monthly sales reports, including annual certified sales reports
• Provide daily reception duties
• Coordinate incoming and outgoing mail / courier for the property
• Greet visitors professionally and provide assistance
• Ensure timely and accurate processing of Accounts Payable invoices
• Prepare and coordinate correspondence and statements for distribution
• Maintain and organize office supplies, equipment, contracts, filing systems, etc.
• Monitor Accounts Receivable and assist with collections as required
• Assist the Senior Property Administrator with percentage rent invoices and collections as required
• Ensure timely collection, monitoring and input of tenant insurance certificates
• Assist in preparing presentations using Microsoft Office
• Follow up with supplier inquiries and outstanding statements
• Provide back-up for the Senior Property Administrator to ensure timely and accurate payroll input
• Record minutes at administration meetings
• Other duties as assigned

Requirements

• College Diploma in Accounting, Business Administration or related field
• 1-2 years Accounts Payable, Administration or related experience
• Experience in Real Estate or Property Management is an asset
• Working knowledge of ERP systems such as Yardi is an asset
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong written and verbal communication skills

Competencies

• Communicate clearly, concisely, professionally and demonstrate active listening
• Build positive relationships and show commitment and initiative
• Produce accurate work with attention to detail and meet deadlines
• Take ownership, accept feedback and adapt as needed
• Identify problems, propose solutions and overcome obstacles
• Adapt quickly to change in work requirements

Values

• Respect : Value diverse perspectives and treat others with consideration
• Empowerment : Use resources to perform responsibilities effectively
• Integrity : Do the right thing and deliver on commitments
• Teamwork : Collaborate toward common goals
• Accountability : Hold yourself and others accountable for decisions and results

Next Step

If your background matches the qualifications listed above, please apply with your resume attached. We thank all applicants, but only those considered for an interview will be contacted. Primaris is committed to accessibility for persons with disabilities in employment and recruitment. If you require accommodation to apply or participate in the recruitment process, please contact us here.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

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