Property Admin and Logistics Assistant

VenorTalent; Halifax; On-site; CAD 40,000 - 50,000; Full time

Job summary

A community support organization is seeking a Property Admin and Logistics Assistant in Halifax. The ideal candidate will provide administrative support and logistics management for a portfolio of properties, assisting with lease preparations, rent collection, and tenant coordination. Strong organizational skills and a background in property management or nonprofit are essential. This role offers the chance to make a significant impact in helping families transition to stable housing.

Benefits

Purpose-driven work

Opportunities for growth and skills building

Collaborative team environment

Qualifications

• Minimum of 2 years of experience in a similar role.
• Valid driver’s license and access to a reliable vehicle.
• Familiarity with property management software is an asset.
• Knowledge of Nova Scotia’s Residential Tenancies Act is an asset.

Responsibilities

• Provide administrative and logistical support for the property portfolio.
• Assist the Property Manager with lease preparations and renewals.
• Manage rent collection processes and track arrears.
• Coordinate property showings for prospective tenants.
• Oversee logistics for move-ins and organize furniture orders.

Skills

Experience in a similar role

Excellent verbal and written communication skills

Strong organizational and time-management skills

Proficiency with Microsoft Office Suite

Logistics coordination experience

Education

Post-secondary education in business administration or related field

Tools

Yardi Breeze software

Job description

Venor is proud to partner with Adsum for Women & Children in their search for a Property Admin and Logistics Assistant. Adsum for Women & Children has been providing housing and support to individuals and families experiencing homelessness and housing insecurity for more than 40 years. Their housing support services focus on helping people transition from crisis into safe, stable homes while addressing the root causes of housing instability.

What you’ll be doing:

• Provide administrative and logistical support for Adsum’s property portfolio, including units owned by and leased to the organization.
• Assist the Property Manager with lease preparation, renewals, terminations, and record keeping using Yardi Breeze software.
• Manage rent collection processes, track arrears, and work with tenants and their support workers to develop repayment plans.
• Maintain tenant records, generate reports, and ensure all data is accurate and accessible to staff.
• Coordinate property showings for prospective tenants.
• Oversee logistics for move-ins, including maintaining a stock of move-in kits and placing furniture orders in consultation with housing support workers.
• Arrange delivery and set-up of furniture, liaising with staff to ensure smooth transitions for families.

What we are looking for:

• Minimum of 2 years of experience in a similar role, ideally in a non-profit or property management setting.
• Post-secondary education in business administration or a related field is preferred.
• Valid driver’s license and access to a reliable vehicle
• Excellent verbal and written communication skills and the ability to work independently while collaborating closely with the team.
• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Proficiency with Microsoft Office Suite and familiarity with property management software (Yardi experience is an asset).
• Experience in logistics coordination, inventory management, or administrative support.
• Knowledge of Nova Scotia’s Residential Tenancies Act and an understanding of housing insecurity is an asset.

What’s in it for you:

Purpose-Driven Work – Play a key role in helping families experiencing homelessness transition into safe, stable housing.

Impact & Collaboration – Join a passionate, mission-focused team dedicated to creating housing solutions and supporting individuals in crisis.

Growth & Variety – Work in a role that blends administration, logistics, and direct impact, with opportunities to build your skills.

At Venor and Adsum, we embrace a culture of belonging in the workplace. No matter who you are, where you’re from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities.

To learn more about this opportunity, contact Steph MacIntosh via [e-mail] .

Application Form

For: Property Admin and Logistics Assistant