Project Coordinator, AI Supported Student Advising

Dalhousie University; Halifax; Hybrid; CAD 59,000 - 80,000; Full time

Job summary

A prominent educational institution in Canada seeks a Project Coordinator for AI Supported Student Advising. This full-time role involves leading a pilot project exploring how AI can enhance student advising, along with developing implementation plans and engaging various stakeholders. Candidates should have an undergraduate degree and three years of relevant experience. The position allows for hybrid work arrangements and offers a competitive salary range.

Benefits

Defined benefit pension plan

Health and dental plans

Tuition assistance program

Qualifications

• 3 years of experience in an advising or student support role in a university setting.
• Proven ability to work independently and deliver outcomes.
• Experience leading cross-functional projects.

Responsibilities

• Lead a pilot project exploring generative AI to enhance student advising.
• Conduct environmental scans of AI tools in higher education.
• Develop a roadmap for AI implementation.

Skills

Strong communication skills

Adaptability

Process-mapping skills

Education

Undergraduate degree

Tools

Generative AI tools experience

Job description

Overview

Position Title: Project Coordinator, AI Supported Student Advising

Department/Unit: Student Academic Success Services

Location: Halifax, Nova Scotia, Canada

Posting Number: S169-25

Employee Group: DPMG

Position Type: Term

Duration of Contract (if applicable): 1 year

Employment Type: Full Time

Full-time Equivalency (FTE): 1.0

Salary: $59,555 - $79,673 per annum

Classification: ADM-05

Provisional Statement: This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Key Responsibilities

• Lead, plan and design a one-year pilot project exploring how generative AI can enhance student advising. Monitor project milestones and timelines, adjusting plans as needed to ensure timely delivery of outcomes.
• Conduct environmental scans and benchmarking of AI tools used in higher education advising. Identify high-volume, low-complexity advising tasks suitable for AI support.
• Develop a roadmap for implementation, including training plans and system requirements.
• Build and maintain strong relationships with key partners, including advisors, faculty, students, and administrative leaders. Engage with advisors across multiple units to map advising processes and identify opportunities for AI support.
• Lead the development of shared tools, templates, and communication materials to promote adoption across units.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Undergraduate degree with three years of experience in an advising, student support or service delivery role in a university setting (or an equivalent combination of training and experience).
• Proven ability to work independently with minimal supervision while collaboratively delivering targeted outcomes on time and within budget.
• Experience leading cross-functional projects and engaging diverse partners.
• Strong communication, facilitation, and process-mapping skills.
• Commitment to equity, diversity, inclusion, and accessibility in student services.
• Familiarity with data privacy, accessibility, and ethical considerations in AI deployment.

Assets

• Hands-on experience designing, implementing, or evaluating generative AI tools (e.g., Microsoft Copilot, OpenAI APIs) in a professional or academic setting.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (Mi’kmaq), persons of Black/African descent (African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.

Posting Detail Information

• Number of Vacancies: 1
• Open Date: 09/19/2025
• Close Date: 10/03/2025
• Open Until Filled: No
• Special Instructions to Applicant
• Quick Link for Direct Access to Posting: https://dal.peopleadmin.ca/postings/19583