Project Coordinator

ZipRecruiter; Vancouver; On-site; CAD 55,000 - 75,000; Full time

Job summary

A well-regarded engineering firm is looking for a Project Coordinator in Vancouver to assist Project Managers with various tasks, manage project schedules, and communicate with clients. The ideal candidate will have a strong background supporting engineering projects and proficiency in Microsoft Office and project management software. Offer includes training, generous PTO, and a collaborative work culture.

Benefits

Health coverage

401(k) match

Paid holidays

Weekly team lunches

Qualifications

• Experience supporting engineers, architects, contractors, or surveyors.
• Familiarity with the site development process.
• Proficiency in project management software.

Responsibilities

• Assist Project Managers with project-related tasks.
• Communicate with project teams and clients.
• Maintain project schedules using Smartsheet.

Skills

Detail-oriented

Self-motivated

Strong organizational skills

Excellent written and verbal communication

Tools

Microsoft Office Suite

Smartsheet

Job description

Job DescriptionJob Description

At AKS Engineering & Forestry, we’re all about building better communities, literally. We have helped shape neighborhoods and create spaces for business for 30 years, partnering with public and private clients to deliver high-quality engineering solutions across the Pacific Northwest.

We are looking for an in-office Project Coordinator to join our Vancouver, Washington, office. This position will support Project Managers with various administrative and coordination tasks, including preparing and maintaining documents, managing project schedules, and communicating with clients and internal teams. The ideal candidate is detail-oriented, self-motivated, and experienced in supporting engineering projects in a fast-paced environment.

What You'll Do

• Project Support: Assist Project Managers with project-related correspondence, coordination, and administrative tasks.
• Client and Team Communication: Communicate with project teams and clients regarding deliverables, task completion, process changes, and requirements using email, phone, text, and in-person communication.
• Documentation Management: Assist in preparing and tracking client proposals, agreements, submittals, and correspondence (letters, transmittals, meeting minutes).
• Project Scheduling: Maintain project schedules using Smartsheet or similar software, ensuring key milestones are met.
• Permitting Coordination: Coordinate permitting tasks with internal teams, clients, and jurisdictions.
• Client Relations: Build and maintain positive relationships with clients, subconsultants, and vendors.
• Support and Miscellaneous Tasks: Provide additional administrative support as needed, such as delivering plans and proposals, and assisting with client calls when the Project Manager is unavailable.

Who You Are

• Experience supporting engineers, architects, contractors, or surveyors is .
• Familiarity with the site development process.
• Proficiency with Microsoft Office Suite and project management software (e.g., Smartsheet).
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills.
• Self-motivated, detail-oriented, and proactive approach to work.

Nice to Have

• Experience with engineering or AEC (Architecture, Engineering, and Construction) industry-specific financial practices.

Why AKS?
At AKS, we believe your work should support your life, not the other way around. Here's what you can count on when you join our team:

• Meaningful Growth: Whether you're just starting out or looking to advance, we offer hands-on training, mentorship, and clear paths for professional development so you can grow with purpose.
• Real Collaboration: Join a team that brings diverse perspectives together to solve complex challenges with creativity, curiosity, and a shared commitment to quality.
• Respect for Your Time: We value work-life balance and offer generous PTO and a supportive environment that helps you manage both personal and professional responsibilities.
• Benefits That Care: You’ll have access to health coverage that supports your total well-being—plus a 401(k) match, paid holidays, and more resources to help you thrive.
• Weekly Team Lunches: Take a break and recharge with your teammates—we believe food brings people together.
• Culture That Connects: We invest in experiences that build strong teams and strong communities.
• A Place People Love to Work: We’ve been named one of the Top Workplaces in Oregon and Washington year after year, for good reason.

Join us and be part of a team that values your contributions and invests in your future.

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