Project Controls Coordinator

Dillon Consulting; Halifax; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading design and planning firm is seeking a Project Controls Coordinator to support project set-up and scheduling activities in Halifax. This role ensures projects are accurately established, schedules are maintained, and project data remains reliable. Ideal candidates will have post-secondary education and 5-10 years of relevant experience, with strong skills in data accuracy and communication. Flexible work hours and remote arrangements are offered. The company is recognized among Canada’s Top Employers for its commitment to professional growth and inclusive culture.

Benefits

Competitive salary

Vacation and paid office closure during Christmas

Health & medical benefits with a Health Spending Account

Flexible, hybrid work environment

Active social calendar

Professional development opportunities

Qualifications

• 5–10 years of experience in Project Management or similar role.
• Strong proficiency with project management and scheduling software is required.
• Familiarity with Ajera and/or Primavera P6 is a strong asset.

Responsibilities

• Own the project set-up process, ensuring accuracy and completeness.
• Maintain schedules and complete weekly update cycles.
• Prepare routine weekly and monthly schedule and cost reports.

Skills

Attention to detail

Communication

Independent work

Data accuracy

Education

Post-secondary education in business, engineering, construction management, or related field

Tools

Microsoft 365 (Excel)

Primavera P6

Ajera

Job description

Overview

FBM, one of Atlantic Canada’s most recognized and award-winning design and planning firms, is seeking a Project Controls Coordinator to work at their location in Halifax, NS.

A studio of collaborating architects, interior designers, planners, and various subject matter experts, FBM is responsible for the design of a wide range of built environments. For more than 100 years, FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design.

In 2025, FBM entered a Partnership with Dillon Consulting Limited . These two proudly Canadian, employee-owned, and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

FBM is seeking a Project Controls Coordinator to support the day-to-day execution of project set-up and scheduling activities across the firm. This role is critical to ensuring projects are established accurately, schedules are maintained consistently, and project data is reliable and usable.

The Project Controls Coordinator works closely with the Project Controls & Scheduling Lead and is responsible for consistent execution of defined Project Controls processes.

We offer flexible work hours and remote work arrangements to help balance the competing demands of work and personal life.

By joining the FBM team, you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library, Richmond Yards, and the new Bayers Lake Community Outpatient Centre. You’ll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship, learning, and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events, employee surveys, and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canada’s Top 100 Employers™ for three consecutive years.

Responsibilities

Project Set-Up & System Entry

• Own the project set-up process, including:
• reviewing completed Project Set-Up Forms (PSFs) for accuracy and completeness
• following up with Project Managers when required information is missing or unclear
• entering and maintaining projects, phases, and budgets in Ajera in accordance with established standards
• Act as a gatekeeper for data quality, ensuring projects are not entered until required information is provided.
• Maintain clear records of project set-ups, revisions, and changes.

Scheduling & Resource Coordination

• Own the day-to-day scheduling activities using Primavera P6, including:
• setting up new projects and phase structures in the schedule
• maintaining schedules and completing weekly update cycles
• coordinating schedule updates with Project Managers and team members
• Prepare and maintain schedule and resource data to support forecasting and reporting.
• Flag inconsistencies, risks, or data issues for review.

Reporting & Operational Support

• Prepare routine weekly and monthly schedule and cost reports.
• Distribute project controls information to Project Managers, Leads, and internal stakeholders as required.

Process Development & Continuous Improvement

• Support the development, documentation, and refinement of Project Controls processes and procedures.
• Identify recurring issues, gaps, or inefficiencies in day-to-day workflows.
• Contribute ideas and feedback to improve tools, templates, and data flow.
• Support adoption of new processes and standards as they are introduced.

This role plays a key part in strengthening FBM’s Project Controls function by ensuring the day-to-day work is executed consistently and accurately, enabling better planning, forecasting, and decision-making across the firm.

Qualifications

• Post-secondary education in business, engineering, construction management, or a related field.
• 5–10 years of experience in a Project Management, Project Controls, or similar operational role.
• Strong attention to detail and a high standard for data accuracy.
• Comfortable working independently and managing multiple inputs and priorities.
• Confident communicator, able to ask questions and push back when information is incomplete.
• Strong proficiency with Microsoft 365, particularly Excel.

Experience

• Experience with project management and scheduling software required.
• Familiarity with Ajera and/or Primavera P6 is a strong asset (training can be provided where needed).

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax, and soon to move into its own purpose-built mixed-use office building in the Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural, interior design, and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small/Medium Employers since 2021.

FBM offers

• Competitive salary.
• Vacation and paid office closure during Christmas period.
• Health & medical benefits with a Health Spending Account.
• Flexible, hybrid and supportive work environment.
• Active social calendar for company-supported events.
• Professional development opportunities.

We celebrate diversity and our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers since 2021.