Project Controller

Internetwork Expert; Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A North American engineering firm is seeking a highly motivated Project Controller to join their Calgary team. The role involves supporting project setup, accounts payable and receivable processes, and financial trend analysis. Candidates should have at least three years of experience in a similar role, preferably within North American electrical utilities. Key responsibilities include managing project information flow, validating financial data, and ensuring compliance with budgeting processes. This position offers full-time employment in a dynamic environment.

Qualifications

• Three plus years in a similar role.
• Experience in electrical utilities in North America.
• Ability to track billing milestones and payment terms.

Responsibilities

• Act as a critical linkage for project setups in JDE.
• Perform QA on data validity between Project Pulse and JDE.
• Generate and prepare client invoices as per invoicing terms.
• Monitor and document project scope changes.

Skills

Project management

Financial analysis

Data validation

Communication skills

Tools

JDE

Project Pulse

Sharepoint

Job description

Phasor Engineering is a dynamic North America based company specializing in engineering, design, panel fabrication, and testing/commissioning of high voltage electrical facilities. Our focus is to incorporate the latest technological advances to provide the most cost-effective and efficient solutions to power system engineering. This focus allows us to be involved in a diverse range of projects from conceptual engineering through to commissioning and startup.

We are currently seeking a highly motivated and experienced Project Controller to join our team on a full-time basis. This role will be based out of our Calgary, AB, office.

The Project Controller is a key team member whose overarching objective is to support the project by establishing a clear and connected flow of information from Operations to Accounting by means of both systems and processes. This team member will be billable to the project whenever possible and will be accounted for at the time of project estimation. Each Project Controller is to support 2 Phasor divisions.

Responsibilities by Area:

Project Setup

• Act as the critical linkage that allows for a project to be setup in JDE based on information provided in Project Pulse.
• They act as the gatekeepers of allowing projects to go live and ensure that all critical features of project setups are populated prior to migrating the data to JDE and allowing timesheet charges.
• Although they are not expected to understand all scope details, they should have a cursory understanding of the work being performed and should walk through the
  • WO/WBS/budgets
  • Schedule of values and invoicing terms
  • Force Account Rates
  • Contract types
  • Project Information housed in Project Pulse
• Perform the actual setup of the project in JDE and ensure 100% alignment in Project Pulse.
• Create project folder structure (Currently in Data3, in future likely Sharepoint).

Accounts Payable (AP)

• Perform QA on data validity between Project Pulse and JDE.
  • Correct transactions amounts
  • Correct Markups
  • Correct dates
  • Correct allocations
• Coordinate with procurement and AP for revisions.
• Review receiving reports.
• Flag any budgetary issues on weekly variance summaries to PM’s.

Accounts Receivable (AR)

• Generate and prepare client invoices via Project Pulse as per invoicing terms and PM direction.
• Generate invoice reference from JDE and apply to Project Pulse Invoice. This is a critical control point that is required in order to export the PDF for client submittal.
• Track billing milestones and contract payment terms.
• Follow up on outstanding receivables and escalated to PM as needed.

Purchase Orders

• Track purchase order status and align them with project budgets and cost code allocation.
• Assist with reconciliation of PO commitments vs actuals to reduce open values when N/A.
• Ensure proper approval workflows are followed.
• Flag any budgetary issues on weekly variance summaries to PM’s.
• Review and maintain the Goods Received Not Vouchered account.

Project Updates / Trend Analysis

• Upon PM progress collection, payroll posting, and 3rd party cost migration, the Project Controller highlight variances (over/under) and coordinate with PMs for corrective actions.
• Perform trend analysis based on burn rates and month/month changes and hypothetical scenario analysis.
• Highlight areas of clear trend direction.

Change Management

• Monitor and document project scope changes in change log as support to Project Manager.
• Setup new cost codes and/or work orders to facilitate tracking with compliance to our WBS and system requirements.
• Coordinate the move of timesheets to correct cost codes as support to PM.
• Update current budgets as changes are approved by client.

Three (3) plus years in a similar role

Experience in electrical utilities in North America