Project Administrator

Keller Construction Ltd.; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading construction firm in Canada is seeking a Project Administrator. This role involves managing project records, vendor onboarding, and financial tracking within company systems. Ideal candidates have experience in project administration and strong communication skills. Join a team that values teamwork, innovation, and growth, and enjoy a supportive environment with opportunities for personal and professional development.

Benefits

Training opportunities

Work-life balance

Safety-focused environment

Qualifications

• 2–4 years’ experience in project administration or related role, preferably in commercial construction.
• Strong working knowledge of ERP/accounting software and project management tools.
• Advanced Excel skills are an asset.

Responsibilities

• Create and maintain project records in company systems.
• Coordinate vendor onboarding and setup.
• Enter and allocate estimate details into the ERP system.

Skills

Organizational skills

Detail-oriented

Communication skills

Problem-solving

Teamwork

Education

Diploma or degree in Business Administration, Finance, or Construction Management

Tools

Sage 300 CRE

Procore

MS Office

Job description

Overview

At Keller, our people are our greatest strength. Joining us means being part of a company that values teamwork, innovation and growth. We create a supportive environment where employees are empowered to excel and leave a lasting impact.

Why Choose Keller?

• Grow With Us: We invest in your future through training, mentorship and advancement opportunities.
• Pride in Excellence: Be part of a team where your work upholds a legacy of quality and integrity.
• Inclusive Culture: We embrace diversity and value every team member’s unique perspective.
• Work-Life Balance: Enjoy benefits and flexibility that support both your career and your personal life.
• Safety Always: Your safety is our top priority, with the tools and resources to work confidently every day.

At Keller you’re not just building projects – you’re building a career. If you’re ready to be part of a team that values hard work, innovation and teamwork, Keller is the place for you. Together, we build spaces, opportunities and rewarding futures.

KEY RESPONSIBILITIES

Project Administration & Job Setups

• Create and maintain project records in company systems (ERP and project management platforms).
• Enter initial budgets, estimates, and cost codes to support accurate job costing and forecasting.
• Support Project Managers with contract documentation, insurance certificates, and bonding requirements.

Vendor Management

• Coordinate vendor onboarding and setup, ensuring complete collection of WCB, insurance certificates, bonding, and prequalification documents.
• Maintain up-to-date vendor files, including Compass or equivalent prequalification tools.
• Liaise with Finance and Project Management to resolve vendor data discrepancies.

Financial & Costing Support

• Enter and allocate estimate details into the ERP system for tracking against actual costs.
• Assist with overhead cost allocations to jobs (insurance, technology, fleet, small tools, etc.) based on established drivers.
• Support finance team with data validation and reporting related to job costing.

Insurance & Risk Management

• Manage collection and tracking of insurance certificates and endorsements for subcontractors and vendors.
• Monitor compliance with company insurance program requirements, including renewal follow-ups.
• Assist with surety and bonding program administration (bid, performance, labour & material, and maintenance bonds).

Ad Hoc Projects & Process Improvement

• Support corporate initiatives, including system implementations, policy rollouts, and process documentation.
• Contribute to continuous improvement by identifying gaps and recommending solutions in administrative workflows.
• Provide flexible support to operations, estimating, and finance teams as business needs evolve.

QUALIFICATIONS

• Diploma or degree in Business Administration, Finance, or Construction Management (or equivalent experience).
• 2–4 years’ experience in project administration, construction administration, or related role (commercial construction experience preferred).
• Strong working knowledge of ERP/accounting software (Sage 300 CRE, Intacct, Acumatica, or similar) and project management tools (Procore, Compass, etc.).
• Proficiency in MS Office (Excel, Word, Outlook); advanced Excel skills are an asset.
• Familiarity with insurance, bonding, and vendor prequalification processes is an asset.

SKILLS & COMPETENCIES

• Highly organized with strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong communication skills for liaising with vendors, project managers, and internal stakeholders.
• Proactive problem-solver with a process improvement mindset.
• Team-oriented and adaptable to changing business needs.

About Keller Construction Ltd.

For over 60 years, Keller Construction Ltd. has been a trusted leader in commercial construction across Western Canada. We’re known for delivering quality, innovation, and reliability, creating spaces that bring our clients’ vision to life. From retail and office spaces to industrial and institutional projects, our expertise spans all.

We put clients first, tailoring every project to meet unique needs while staying on budget and on schedule. With a deep understanding of building codes, regulations, and industry standards, we deliver results that exceed expectations. Backed by a team of dedicated professionals and skilled tradespeople, every project reflects our core values: Elevate Safety, Lead to Success, Take Care, Make the Team, and Be Professional.

From Indigenous housing to restaurant construction and light industrial builds, Keller has the experience to handle projects of any size or complexity. When you partner with Keller, you’re choosing a team that transforms challenges into opportunities and delivers results that stand the test of time.