Program Coordinator, Technical Services

CAPREIT Apartments; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A property management company in Toronto is hiring a Program Coordinator for Technical Services. This role involves providing vital administrative support to the Technical Services team, ensuring effective execution of projects, and managing pest control activities. The ideal candidate should hold a diploma or degree in a relevant field and have at least 2 years of related experience. Proficiency in MS Office, especially Excel, is essential. An organized approach and strong teamwork skills are necessary for this position.

Qualifications

• Completed Diploma or Bachelor’s degree with a Technical or Business major.
• 2 years related experience in Project Coordination or equivalent.
• Proficiency in MS Office Suite with an emphasis on complex data manipulation in Excel.

Responsibilities

• Provide general administrative support and assist team operations.
• Monitor team deadlines and appointments for timely task completion.
• Liaise with IPM team to coordinate pest control activities.

Skills

MS Office Suite proficiency

Attention to detail

Organizational skills

Time management

Teamwork

Education

Diploma or Bachelor’s degree in Technical or Business field

Job description

Title: Program Coordinator, Technical Services

Reports To: Sr. Director, Technical Services

Position Summary

The Program Coordinator will provide vital administrative and coordination support to the Technical Services and IPM teams, while also assisting the Sr. Director of Technical Services. This role ensures the smooth execution of projects and contributes to the effective delivery of organizational initiatives through reliable administrative oversight and collaboration.

Responsibilities

• Provide general administrative support, including document preparation, coordination, and assistance with team operations.
• Assist in planning and coordinating tech services, intensification and pest management team activities.
• Monitor team deadlines, appointments, and follow-up actions to ensure timely completion of tasks.
• Liaise with IPM team regularly to coordinate and schedule pest control activities to ensure timely and effective implementation.
• Maintain and update pest management records and databases, ensuring accuracy and consistency across monitoring logs, treatment information, and activity reports for all units and common areas.
• Maintain and update tracking documents, incorporating automated tools to support internal controls, management, and reporting.
• Assist teams with the annual and quarterly budget updates and process.
• Maintain an organized and efficient electronic filing system to ensure easy access and accurate recordkeeping.
• Lead, monitor, support and update documents stored in CAPREIT’s EHS and Operations Management software (Ops-In-A-Box).
• Provide administrative support in contract management, including document handling, tracking, and coordination of related processes.
• Compile monthly, quarterly, and ad hoc reports as required.
• Other projects as assigned by the Sr. Director, Technical Services.

Qualifications

• Completed Diploma or Bachelor’s degree with a Technical or Business major.
• 2 years related experience in Project Coordination or equivalent.
• Proficiency in MS Office Suite with an emphasis on complex data manipulation in Excel.
• Strong attention to detail with a high level of accuracy and ability to manage multiple tasks simultaneously.
• Excellent organizational and time management skills.
• Demonstrated ability to work collaboratively, with a strong sense of teamwork and professional integrity.