Program Assistant – Preventative & Perinatal Services - (222927)

Island Health; British Columbia; On-site; CAD 40,000 - 55,000; Full time

Job summary

A regional health authority in British Columbia seeks a Program Assistant to provide administrative support to the Preventative and Perinatal Services Program. The role involves clerical duties such as managing files, data entry, and booking appointments. Candidates must possess Grade 12 graduation, an Office Administration Certificate, and two years of related experience. Strong skills in MS Office and effective communication are required, along with the ability to handle vaccines and medical supplies responsibly.

Qualifications

• Two years recent administrative or secretarial experience in a similar environment.
• Ability to plan, organize, and prioritize effectively.
• Knowledge of vaccine storage and handling is preferred.

Responsibilities

• Provide clerical and administrative support to the Preventative and Perinatal Services Program.
• Manage files, type documents, and perform data entry.
• Book appointments and maintain inventories of supplies.

Skills

Typing 60 wpm

MS Office (Word, Excel, Outlook, PowerPoint)

Effective communication

Office practices and procedures

Business writing skills

Analytical and problem-solving skills

Education

Grade 12 graduation

Office Administration Certificate

Valid BC Drivers License

Job description

In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety are a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Team Leader, Administrative Services, the Program Assistant provides support to the Preventative and Perinatal Services Program of Population and Public Health. Performs a variety of clerical and administrative duties such as managing maintaining files; typing letters and tables and data entry; photocopying; setting up meetings and taking minutes. Utilizes a variety of personal computer application software such as Excel, Word, Power Point and related desktop publishing and graphics software to format/design, run and maintain correspondence, reports, procedure manuals, surveys, newsletters, web pages, communications, databases, and spreadsheets from rough draft or as directed. Supports clinical staff by booking appointments for clients; maintains inventories of supplies; schedules and conducts vision and/or hearing screening for preschool/school aged children in a school or clinic setting. Assists with the ordering, maintenance, and distribution of vaccines other ordering or maintaining medicines and medical supplies.

Gathers and compiles information as required, such as client information and statistics. Researches, organizes, and summarizes information for reports.

Qualifications: Education, Training And Experience

Grade 12 graduation

Office Administration Certificate including courses in word processing, spreadsheet and database software

Two (2) years recent related administrative or secretarial experience in a similar environment

Or an equivalent combination of education and experience

Valid BC Drivers License

Skills And Abilities

• Ability to type 60 wpm
• Demonstrated skills in MS Office, including Word, Excel, Outlook and PowerPoint Ability to communicate effectively, both verbally and in writing
• Ability to apply knowledge of office practices and procedures Ability to operate related equipment
• Ability to plan, organize and prioritize
• Business writing skills
• Knowledge of general office procedures
• Vaccine Storage & Handling Course (BCCDC)
• Ability to analyze and resolve problems
• Physical ability to carry out the duties of the position
• Ability to follow established BCCDC practices for vaccine storage and handling
• Ability to successfully learn vaccine names, schedules, and special storage requirements

https://jd.viha.ca/JD5714.pdf