Production Administrative Assistant

Wiehler Mechanical; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A plumbing and HVAC services provider located in Calgary is seeking a reliable Production Administrative Assistant. This role requires 3+ years of administrative experience and at least 1 year in plumbing or HVAC administration. You will provide vital administrative support while ensuring efficient operations among departments. Responsibilities include maintaining records, coordinating with vendors, and managing communication with clients. A competitive wage of $25 - $27 per hour plus benefits is offered. Join a company that values integrity and collaboration.

Benefits

Competitive wage

Health insurance

Dental insurance

RRSP matching program

Qualifications

• 3+ years of administrative experience required.
• 1+ years of plumbing and/or HVAC administration experience needed.
• Basic knowledge of plumbing/HVAC industry is necessary.

Responsibilities

• Provide administrative support to plumbing and HVAC departments.
• Maintain and update records, databases, and filing systems.
• Create and maintain job files including invoicing and POs.
• Obtain city permits.
• Coordinate with vendors and subcontractors.
• Communicate with clients to address inquiries.

Skills

Organizational abilities

Attention to detail

Administrative skills

Effective communication

Data entry accuracy

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

WhatsApp Messenger

Tradesware Software

Job description

Overview

At Wiehler Mechanical Ltd., we believe great work starts with great people. For over 45 years, we've earned the trust of Calgary’s communities by delivering reliable, high-quality plumbing and HVAC services. We’re dedicated to creating lasting relationships and have built a strong reputation for putting our team and customers first.

We are seeking a reliable and organized Production Administrative Assistant to join our team. The ideal candidate will enjoy and thrive in a fast-paced environment, while providing administrative support to the Production Housing Plumbing & HVAC departments, and ensuring smooth operation of daily tasks and efficient communication between internal and external stakeholders.

From answering incoming calls and emails to creating and maintaining job files, your day will be a dynamic mix of responsibilities. You'll play a crucial role in obtaining city permits, communicating with vendors and contractors, and ensuring our database and spreadsheets are up-to-date. Your attention to detail and organizational skills will contribute to the efficiency and success of our department.

As a Production Administrative Assistant, you\'ll enjoy a competitive wage of $25 - $27 per hour to start, based on your experience, along with health, dental, and a matching RRSP program.

Key Responsibilities

• Provide administrative support to the plumbing and HVAC departments, including but not limited to answering phones, responding to emails, and handling correspondence.
• Maintain and update records, databases, and filing systems related to projects, clients, and inventory.
• Create and maintain job files including invoicing and creating POs.
• Obtain city permits.
• Coordinate with vendors, suppliers, and subcontractors to ensure timely delivery of materials and services.
• Communicate effectively with clients to address inquiries, schedule appointments, and follow up on service requests.
• Handle large volumes of data entry with high level of accuracy.

Must Have Qualifications

• 3+ years of administrative experience
• 1+ years of plumbing and/or HVAC administration experience
• Basic knowledge of the plumbing/HVAC industry
• Proficiency with Microsoft applications, including Excel, Outlook, and Word
• Strong attention to detail
• Great organizational abilities
• Experience with WhatsApp Messenger
• Experience with Tradesware Software is an asset

Advance Your Career with Us

At Wiehler, integrity is the foundation of everything we do. You’ll work alongside a team that values reliability, fairness, and a people-first approach, creating comfortable spaces for Albertans while upholding our legacy of excellence. If you’re driven by quality work, collaboration, and owning your impact, we’d love to have you on board.