personal assistant - office

Shine By SD Cosmetics; Bedford; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A premier cosmetics company in Bedford, Nova Scotia, is seeking a dedicated team member to coordinate daily operations and motivate staff. This role requires at least 3 years of relevant experience and offers a hybrid work schedule. The ideal candidate should possess strong communication and organizational skills, along with proficiency in various software tools. The company provides a commission-based pay structure and supports inclusive work environments.

Benefits

Commission

On-the-job training

Mentorship opportunities

Qualifications

• 3 years to less than 5 years of experience in a related field.
• Experience in employee engagement and project management.

Responsibilities

• Coordinate the flow of information within the team.
• Direct and control daily operations.
• Train and motivate staff.
• Provide customer service.

Skills

Ability to multitask

Excellent oral communication

Excellent written communication

Organizational skills

Attention to detail

Flexibility

Reliability

Education

Secondary (high) school graduation certificate

Tools

Google Docs

MS Excel

MS PowerPoint

MS Word

Adobe Photoshop

Quick Books

Shopify

Job description

Overview

• Work Term : Permanent
• Work Language : English
• Hours : 10 to 20 hours per week
• Education : Secondary (high) school graduation certificate
• Experience : 3 years to less than 5 years
• or equivalent experience

Work setting

• Retail / wholesale establishment / distribution centre
• Business services
• Advertising, marketing and public relations agency
• Media organization
• Shipping company or agency

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Motivate staff
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Train other workers
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Oversee payroll administration
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Provide customer service
• Participate in retail buying, marketing and small business endeavours
• Professionalism in customer service

Computer and technology knowledge

• Google Docs
• MS Excel
• MS PowerPoint
• MS Word
• Adobe Photoshop
• Project management software
• Social Media
• Accounting software
• MS Office
• Quick Books
• Google Drive
• LinkedIn
• Web service design
• Shopify

Photographic techniques

• Digital photo imaging

Technical terminology

• Business

Area of work experience

• Human resources

Specialization or experience

• Employee engagement

Area of specialization

• Project management
• Business process management
• Facility management
• Payroll services
• E-commerce

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available for shift or on-call work?
• Are you available to start on the date listed in the job posting?
• Are you currently a student?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you live near the job location?
• What is the highest level of study you have completed?
• What is your current field of study?

Workplace information

• Hybrid

Financial benefits

• Commission

Support for persons with disabilities

• Provides physical accessibility accommodations (for example : ramps, elevators, etc.)
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and / or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations

Support for mature workers

• Applies hiring policies that discourage age discrimination
• Provides staff with awareness training to create a welcoming work environment for mature workers
• Offers mentorship, coaching and / or networking opportunities for mature workers
• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example : flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example : gradually increasing hours and responsibilities)
• Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example : adjustable desks and chairs, accessible parking, etc.)

Supports for visible minorities

• Participates in a government or community program or initiative that supports members of visible minorities
• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

End of description