People and Culture Coordinator

WINS (Women In Need Society); Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A nonprofit organization in Calgary is seeking a P&C Coordinator to provide essential administrative and operational support to the People & Culture team. Responsibilities include supporting full-cycle recruitment, maintaining HRIS records, and facilitating employee engagement initiatives. Candidates should have a background in Human Resources and experience in nonprofit or retail settings preferred. This role requires strong communication skills, a proactive attitude, and an adaptable nature. Join a mission-driven team committed to positive employee experiences.

Qualifications

• 2–3 years P&C administrative experience preferred.
• Experience in a nonprofit or retail environment is an asset.

Responsibilities

• Support full-cycle recruitment and onboarding for new hires.
• Maintain accurate employee records in the HRIS.
• Serve as the first point of contact for P&C inquiries.
• Support organization-wide training initiatives.
• Assist with internal communications like newsletters.

Skills

Dependable and service-oriented

Strong communicator

Proactive and resourceful

Approachable and people-centered

Adaptable

Tech-savvy

Education

Post secondary education in Human Resources or related field

Tools

ADP Workforce Now

Job description

Overview

The People & Culture, P&C Coordinator provides essential administrative and operational support to the P&C team and the broader organization, contributing to a seamless and positive employee experience across the full employee life cycle. This role supports recruitment, onboarding, learning and development, employee engagement, HRIS and benefits administration, and supports off‑boarding activities by ensuring accurate documentation, timely coordination, clear communication, and consistent follow‑through. Acting as a reliable first point of contact for employees and managers, the P&C Coordinator helps maintain smooth P&C operations and strengthens alignment with WINS values and organizational priorities.

Recruitment & Onboarding

• Support full‑cycle recruitment including posting jobs, scheduling interviews, interviewing, conducting reference checks, and preparation of offer letters.
• Prepare new hire packages, coordinate orientation materials, and ensure smooth onboarding experiences.
• Maintain recruitment and onboarding trackers.

HRIS Administration & Compliance

• Create and maintain accurate employee records in the HRIS, including hires, changes, terminations, and documentation management.
• Support benefit administration including enrollments, changes, and responding to basic inquiries.
• Prepare P&C related correspondence (letters, memos, forms) as needed.
• Ensure all P&C files are complete and compliant with internal standards and legislation.
• Support preparation of reports, audits, and P&C metrics.

Employee Engagement

• Serve as the first point of contact for general P&C inquiries, escalating complex matters appropriately.
• Support employee engagement initiatives, appreciation activities, and organization‑wide events.
• Assist with internal communications such as newsletters and P&C updates.

Learning & Development

• Support organization‑wide training initiatives and updates to GROW by scheduling sessions, preparing materials, coordinating logistics, and ensuring all required resources and communications are in place.
• Assist in gathering input from managers and subject‑matter experts by organizing meetings, documenting skill gaps, compiling training needs, and preparing draft learning materials or resources for review.
• Maintain accurate training records in the HRIS/LMS, track participation, and prepare routine reports on training completion and outcomes.
• Monitor attendance and follow up with employees and managers on outstanding training requirements; elevate barriers or trends to the Senior P&C Generalist.
• Provide administrative support for learning programs, including formatting content, posting resources on internal platforms, managing sign‑ups, and supporting virtual or in‑person session facilitation.
• Help identify emerging training needs by reviewing feedback, tracking questions from employees, and summarizing insights for the Senior HR Generalist to support continuous improvement.

Other Responsibilities

• Support volunteer engagement initiatives as needed.
• Support P&C team projects.
• Other duties as assigned.

Education & Experience

• Post secondary education in Human Resources, or related field.
• 2–3 years P&C administrative experience preferred.
• Experience in a nonprofit or retail environment an asset.
• Experience in ADP Workforce Now would be an asset.

Knowledge, Skills & Attributes

• Dependable and service‑oriented, committed to providing timely support to employees, leaders, and the P&C team.
• Strong communicator, able to convey information clearly and professionally across various formats.
• Proactive and resourceful, able to anticipate needs, follow through on tasks, and seek clarification when needed.
• Approachable and people‑centered, creating a welcoming first point of contact for P&C inquiries.
• Adaptable and comfortable with shifting priorities, supporting multiple HR functions across the full employee life cycle.
• Tech‑savvy and quick to learn P&C systems, ensuring smooth HRIS updates, recordkeeping, and process support.
• Maintains strict confidentiality and handles sensitive information with discretion, ensuring employee data, P&C documentation, and organizational matters are protected and managed in alignment with privacy requirements and WINS standards.