Payroll and Administration Coordinator

The Pod Group; Mississauga; On-site; CAD 45,000 - 55,000; Full time

Job summary

A community-based organization in Peel Region is seeking a Payroll and Administration Coordinator to manage financial tasks including accounts payable and payroll. This role requires a minimum of two years in finance/accounting, proficiency in Sage 50 Premium, and strong organizational skills. The position offers a salary range of $45,000 to $55,000 CAD and emphasizes a commitment to equity and diversity in the workplace.

Qualifications

• Minimum 2 years’ experience in Finance/Accounting.
• Understanding of accounting functions in a not-for-profit environment.
• Satisfactory Vulnerable Sector Police Check required.

Responsibilities

• Process accounts payable and receivable accurately.
• Maintain payroll information by collecting data.
• Prepare financial reports and reconciliations.

Skills

Finance/Accounting experience

Proficient in Sage 50 Premium

Organizational skills

Attention to detail

Critical thinking

Education

Diploma/Certificate in Accounting or related

Job description

A growing, community-based organization that provides residential and outreach support for homeless individuals in Peel Region. They are a leading organization recognized in the community for its commitment to providing youth in need with a safe environment and access to services to help them achieve independence and foster growth.

Are you a passionate, dedicated and organized professional looking for your next opportunity?

The Pod Group is partnering with our client in search of a highly enthusiastic, detail-oriented, and organized Payroll and Administration Coordinator.

WHY YOUR ROLE MATTERS

Reporting to the Manager of Finance & Accounting, the Payroll and Administration Coordinator will perform duties related to accounts payable, receivable, and payroll, while ensuring financial information, records, administrative functions, and day‑to‑day requirements are accurate and current. This is accomplished by providing accurate, timely, and responsive completion of financial tasks for the agency. This will ensure smooth and efficient financial operations aligning to meet the agency's operational goals and compliance with internal financial and accounting policies.

HOW YOU WILL MAKE AN IMPACT

Financial Administrative Duties

• Timely and accurate processing of accounts payable, and accounts receivable following Generally Accepted Accounting Principles (GAAP) and applying them in a not‑for‑profit organization.
• Prepare general ledger transactions: journal entries, recurring entries, accruals, allocation of prepaid expenses.
• Prepare accurate and timely reconciliation of balance sheet and income statement analysis to ensure accuracy of the accounts.
• Verify authorization and obtain supporting documentation before processing invoices.
• Ensure credit cards and petty cash adhere to necessary internal controls.
• Maintain an electronic filing structure, create folders, and files appropriately, and ensure that documents are stored securely.
• Perform banking functions including deposits and EFT payments.
• Monthly reconciliation of bus tickets, gift cards, and contributions in Canada Helps to GL.

Payroll Duties

• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, saving deductions, job title, and department transfers.
• Terminates employees and prepares ROE in ADP.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and non‑taxable wages.
• Reviews and balances payroll data along with ADP reports for accuracy.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures, and reporting changes as required.
• Other duties as assigned.

Special Projects

Support agency special projects as assigned annually by the Manager of Finance & Accounting and/or the Finance Director.

WHAT YOU WILL BRING

• Minimum 2 years’ experience in Finance/Accounting.
• Diploma/Certificate in Accounting or related.
• Working knowledge of overall accounting standards, practices, and procedures.
• Proficient in the use of Sage 50 Premium.
• Understanding of accounting functions in a not‑for‑profit environment.
• Demonstrated a high level of trust, integrity, and work ethic.
• Superior organizational skills.
• Excellent attention to detail, high level of accuracy, and ability to prioritize daily work to meet deadlines.
• Demonstrated ability to set priorities, meet deadlines, and organize a high‑volume fluctuating workload.
• Ability to apply critical thinking to evaluate information effectively and provide appropriate recommendations or feedback.
• Satisfactory Vulnerable Sector Police Check required.
• Must be fully vaccinated against COVID-19, subject to applicable legislation.

OUR COMMITMENT TO EDIB

The success of an organization stems from a team that is aligned with its mission and vision, where decisions are made in the best interests of the clients they serve and the marginalized and vulnerable populations across our communities. Through this effort, all team members embrace their role in the organization with respect and dignity for all stakeholders. Through these partnerships, everyone is focused on ensuring a commitment and responsibility toward anti‑racism, anti‑oppression, equity, diversity, inclusivity, and belonging.

OUR PARTNERSHIP - THE POD GROUP

The Pod Group (PG) connects candidates with amazing career opportunities in Ontario! We collaborate extensively with not‑for‑profit and community‑based organizations, including health, social services, developmental, housing, mental health, and community health care.

We promote a unique candidate experience that integrates equity, diversity, inclusion and belonging in our engagement with candidates. Our recruitment strategy focuses on learning more about your career goals and aligning your passion with mission‑driven work.

We thank you for your interest in applying!

Salary Range: $45,000 to $55,000 CAD