Payroll Administrator (18-month contract)

MacEwen Petroleum Inc.; Maxville; On-site; CAD 55,000 - 70,000; Full time

Job summary

A Canadian fuel provider is looking for a Payroll Administrator in Maxville, Ontario. The role involves managing the full payroll cycle, requiring a diploma in Accounting or Finance and at least 2 years of full cycle payroll experience. The candidate should be detail-oriented and possess strong communication skills. The position offers a competitive compensation package, 3 weeks of vacation, and a complete benefits program including health and dental.

Benefits

3 weeks vacation

Complete benefits program

Employee gym membership reimbursement

Discounts on motor fuels

Qualifications

• 2+ years of experience in processing full cycle payroll runs.
• Classes in payroll operations is desirable.
• Written and verbal proficiency in French is an asset.

Responsibilities

• Assist with full payroll cycle bi-weekly.
• Prepare and verify payroll data.
• Conduct year-end reconciliation for T4s.

Skills

Attention to detail

Strong communication skills

Intermediate-advanced Excel skills

Self-starter

Time management

Education

Post-secondary diploma in Accounting or Finance

Canadian Payroll Association designation

Tools

UKG/UltiPro payroll system

Job description

Overview

Reporting to the Director of Finance, the Payroll Administrator is responsible for assisting with the full payroll cycle by preparing, verifying, submitting the payroll run and conducting all post payroll tasks bi-weekly. The role also challenges the Payroll Administrator to seek continuous process improvements. This is a full-time, 18-month contract role based in our head office in Maxville, Ontario.

Responsibilities

• Daily review of Payroll Inbox
• Timely and accurate responses to emails regarding payroll questions (T4s, RRSPs, benefits, vacation balance, etc.) and supervisor/manager emails regarding timesheets or access to timesheets in UKG
• UKG access issues and troubleshooting
• Inquiries from the accounts payable and treasury teams
• Informational emails to employees for Statutory Holiday payroll details
• Providing information to third parties such as CRA, Ministry of Finance, Revenue Quebec

• Payroll Changes: Data Entry and Verification
• Weekly processing of time sheets
• Prepare payroll to include new hires, rehires, transfers, changes, terminations and garnishments by completing payroll processing worksheets for each pay
• Run test payroll in UKG. Reconcile and balance all payroll records

• Post Payroll Tasks for all Payroll groups
• Generate and save all post payroll reports
• Updating all existing Post Payroll Work Sheets
• Payments requests and reporting
• Wire transfer - Tax Funding of the payroll run to UKG
• RRSP/DPSP/TFSA contributions to Canada Life
• FRO and garnishment payments
• Accounts receivable remit
• Monthly WSIB reporting and WSIB premium payment request
• Monthly EFT payment requests to treasury for leave of absences
• Monthly and quarterly UKG invoices payment request
• Monthly benefits invoice reporting to Sunlife

• Year-end Tasks
• Conduct the reconciliation for earnings and statutory deduction remittance to CRA; EHT, WSIB, CNESST to Provincial Government processed in the payroll calendar year for issuing T4s at year end

• Providing training and support for UKG Pro & UKG Ready to new employees or employees as needed
• And any other duties which may reasonably be required

Education & Specialized Knowledge

• Post-secondary diploma in Accounting, Finance or Business is required
• Classes and courses in payroll operations is desirable
• 2+ years of previous experience in processing full cycle payroll runs, ideally with a premium payroll provider
• Working knowledge of UKG/UltiPro payroll/HRIS system is preferred
• Intermediate-advanced Excel skills
• Strong verbal and written communication skills utilizing multiple channels is required
• Exemplary attention to detail is essential
• Must be a self-starter and proactive
• A go-getter who has an interest in learning and growing within payroll
• Ability to demonstrate integrity and confidentiality is essential
• Highly organized and strong time management skills utilized for successfully meeting deadlines
• Canadian Payroll Association designation is an asset
• Written and verbal proficiency in French is an asset

Why Join the MacEwen Team?

• Learn and collaborate with the best in the industry
• Supportive colleagues and leaders who are passionate about providing exceptional service
• Competitive compensation package
• 3 weeks vacation to start
• Complete benefits program including health, medical, dental, and life insurance
• RRSP plan with Company match from day one
• Perks include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil

Our Core Values

• Customers First – We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make
• Long-Term Focused – We value long-term success over short-term gains
• Respect Each Other – Each person with whom we work, communicate, and do business is valued and treated with dignity and respect
• Do The Right Thing – We stand by our word and do what's right
• Own It – We are encouraged to be entrepreneurial and make decisions as if the business were our own
• Ever Evolving – We embrace positive change and always seek to improve

MacEwen is a Canadian-owned and operated fuel and convenience provider with over 48 years of history in Ontario and Quebec. The company operates over 150 retail locations with 16 Divisional Offices and two distribution centers. We are an equal-opportunity employer and celebrate diversity, committed to creating an inclusive environment for all employees. Before an offer of employment is extended, a minimum of two business references will be required and candidates must complete pre-employment testing including a criminal record check. This posting is for a vacant position. Please notify Human Resources if you wish to receive this job posting in a different format or require any accommodations during the recruitment process.