Pay and Benefits Administrator

Alberta Innovates; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A provincial innovation agency located in Edmonton is looking for a Pay and Benefits Administrator to manage payroll and benefits services. This full-time permanent role offers a chance to work in a hybrid model. The ideal candidate will have experience in payroll platforms and possess strong interpersonal and communication skills. This position ensures accurate payroll processing, employee record maintenance, and comprehensive benefits administration.

Qualifications

• 3 - 5 years direct experience in payroll administration.
• Knowledge of employment standards, Canadian Payroll legislation, and tax regulations.
• Candidates with or working towards Canadian Payroll Practitioners designation will have an advantage.

Responsibilities

• Review and process bi-weekly payroll for all assigned employees.
• Coordinate payroll-related onboarding activities.
• Respond to employee inquiries regarding payroll and benefits.
• Maintain confidential employee records.
• Assist employees with payroll-related termination queries.
• Prepare remittances related to payroll and benefits.
• Generate custom and system-based reports as required.

Skills

Experience with payroll platforms

Proficiency in Microsoft Outlook

Proficiency in Excel

Proficiency in Word

Ability to perform under pressure

Strong problem-solving skills

Exemplary interpersonal skills

Excellent communication skills

Detail-oriented

Education

Administrative diploma or equivalent

Job description

Overview

Alberta Innovates is seeking a Pay and Benefits Administrator who will provide accurate and timely bi-weekly payroll and benefit services to the employees of Alberta Innovates and InnoTech Alberta. This position also maintains the data integrity in various payroll and benefit systems.

This full-time permanent role is based in our Edmonton Research & Development Park office (South side). The opportunity to work hybrid is available, but the successful candidate must be based in Edmonton.

You would be a good fit for this position if you:

• Have proven experience with payroll platforms, ideally using Dayforce.
• Are proficient in Microsoft Outlook, Excel, and Word.
• Can perform effectively under pressure and meet tight deadlines.
• Can work both independently and collaboratively in a team environment.
• Have strong problem-solving skills with a proactive and solution-oriented mindset.
• Exemplary interpersonal skills and the ability to handle confidential information with discretion and diplomacy.
• Have excellent verbal and written communication skills.
• Are detail-oriented with a strong focus on accuracy and quality.

Why Alberta Innovates?

Alberta Innovates is a provincially funded corporation with a mandate to deliver 21st-century solutions for the most compelling challenges facing Albertans. We do this by building on our province’s research and technology development strengths in the core sectors of health, environment, energy, food and fibre, and platforms such as artificial intelligence, nanotechnology, and omics. We are working with our partners to diversify Alberta’s economy, improve our environmental performance and enhance the well-being of Albertans through research and innovation.

Our subsidiary, InnoTech Alberta, offers a diversified range of scientific engineering and technological research and testing capabilities, and the facilities to support technology scale-up. Our multidisciplinary team has the depth of experience to work across all sectors, from energy to health to food and fibre. InnoTech Alberta offers you access to research talent, technical expertise, and unique facilities that can help accelerate technology development that serves both the private and public sector.

Position information

Here’s some more information about the position:

The responsibilities of this role include, but are not limited to the following:

Payroll Administration

• Review and process bi-weekly payroll for all assigned hourly and salaried employees, ensuring accuracy and timeliness.
• Coordinate payroll-related onboarding activities, including new hire setup and orientation.
• Respond to employee inquiries regarding payroll, entitlements, benefits, pensions and related matters in a timely and professional manner.
• Maintain confidential employee records in accordance with organizational policies and privacy standards.
• Assist employees with payroll-related termination queries, offboarding, and final pay processing.
• Prepare remittances related to payroll and benefits, including year-end reporting (e.g., T4’s, T4A’s and T5’s).
• Ensure compliance with organizational polices and the collective agreement provisions related to payroll administration.
• Generate custom and system-based reports for internal and external stakeholders as required.
• Collaborate with HR colleagues and employees to address payroll, benefits, and pension inquiries with professionalism and accuracy.

Benefits and Pensions Administration

• Ensure accurate enrollment, maintenance, and termination of eligible employees in benefit systems, including processing changes as required.
• Provide clear and timely guidance to employees on group benefit plan provisions and related administrative processes.
• Support disability and leave management processes, ensuring documentation is complete and aligned with current policies.
• Administer pension and group retirement savings plans, responding promptly to inquiries from employees and Alberta Pensions Services (APS).
• Assist with tri-annual and annual pension audits and group retirement savings plan reviews in accordance with regulatory requirements.
• Provide employees with information and support regarding pension and retirement savings plan provisions, including enrollment, termination, and buyback options.
• Apply and ensure compliance with annual reporting requirements for MEPP and PSPP.

Education and qualifications we are looking for

• Completion of Administrative diploma or equivalent; preferably college graduate of an accounting, payroll, or business program.
• 3 - 5 years direct experience in payroll administration
• Knowledge of employment standards, Canadian Payroll legislation and tax regulations.
• Demonstrated experience in full cycle payroll, benefits and pension administration, including union dues and garnishments.
• Preferably with payroll administration experience in a unionized setting.
• Candidates with or working towards having Canadian Payroll Practitioners designation will have a definite advantage.

Equal opportunity

ALBERTA INNOVATES IS COMMITTED TO THE PRINCIPLE OF EQUITY IN EMPLOYMENT AND ENCOURAGES APPLICATIONS FROM ALL QUALIFIED INDIVIDUALS. WE WISH TO THANK ALL APPLICANTS FOR THEIR INTEREST. HOWEVER, ONLY THOSE INVITED FOR AN INTERVIEW WILL BE CONTACTED.