Parts Payable Coordinator

Volkswagen Canada; Ajax; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A major automotive company in Ajax, ON is seeking a Parts Payable Coordinator to manage domestic parts vendor invoices. Candidates should have a business/accounting degree and relevant experience in accounts payable. This hybrid role offers competitive benefits and opportunities for professional development within a collaborative team environment.

Benefits

Flexible team dynamic

Development opportunities

Community engagement events

Competitive employer paid benefits

Qualifications

• 1+ years of relevant Accounts Payable experience.
• Proficient in all Microsoft Office Products.
• Excellent communication skills in person, over the telephone, and via email.

Responsibilities

• Ensure accurate processing of domestic parts vendor invoices.
• Prepare and post domestic invoices in the system.
• Communicate opportunities for process improvement.

Skills

Customer service skills

Attention to detail

Time management skills

Process optimization

Education

Bachelor's degree or college diploma in Business / Accounting

Tools

Microsoft Office

SAP

Job description

Drive your Career!
We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

We are currently looking for a Parts Payable Coordinator at our Corporate Offices in Ajax, ON

The VGCA Accounting Shared Services Centre provides essential back-office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW group companies including Volkswagen, Audi, Bentley, Lamborghini, factory production, and electric vehicle infrastructure.

The Parts Payable Coordinator is responsible for ensuring the accurate and timely processing of domestic parts vendor invoices in accordance with corporate policies and procedure, effectively and efficiently for Volkswagen Group of America and Volkswagen Group Canada.

Responsibilities:

• Ensure all assigned domestic invoices (Spot Buy, Scheduling Agreements, and Drop Ship) are prepared, audited, and posted in the system within the established payment and month end timelines.

• Assist with posting of FSP monthly parts invoices.

• Ensure accuracy of automated oil billings through daily / monthly query analysis.

• Coding and logging all manual purchase order or scheduling agreement invoice discrepancies.

• Prepare, send and track any EDI invoice discrepancy correspondence to vendors with clearly identified actions and requirements for resolutions.

• Support in good receipt and price discrepancy invoicing by assisting in updating trackers and following up with vendors.

• Supporting Parts Inquiry mailbox as needed.

• Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency processes.

• Ensure that all domestic parts invoice process and desk procedure documentation are prepared, tested, and maintained.

• Support on ad hoc requests for other reports, reconciliations and other related duties.

**This is a hybrid flex position**

• Bachelor's degree or college diploma in Business / Accounting or a related field
• 1+ years of relevant Accounts Payable experience
• Proficient in all Microsoft Office Products
• Excellent customer service skills - ability to communicate clearly and professionally in person, over the telephone and via email
• Excellent attention to detail, organization and time management skills
• Positive attitude and able to work effectively within team environment
• Focus on process optimization and improvement
• Working knowledge of SAP would be an asset
• Previous parts logistics and/or inventory experience would be an asset

What you’ll get in return:

• A flexible and collaborative team dynamic
• Opportunities for development
• Opportunities to participate in exciting company events that give back to the community
• Competitive employer paid benefits and overall compensation package
• And much more!

*Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.

Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.
Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation.