Part-Time Office Administrator

Homestead Land Holdings Limited; Eastern Ontario; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading property management firm in Kingston is seeking an Office Administrator to manage tenant interactions, process applications, and maintain administrative procedures. The ideal candidate should have strong communication skills and experience in administrative roles. This position requires attention to detail and the ability to organize documentation efficiently.

Qualifications

• Experience in administrative roles is preferred.
• Strong communication skills for tenant interactions.
• Detail-oriented with organizational skills.

Responsibilities

• Respond to inquiries from prospective tenants via email and phone.
• Organize records and handle lease agreements.
• Process applications and rental payments.

Job description

Overview

Founded in Kingston in 1954, Homestead Land Holdings Limited has grown to become one of Canada’s largest and most respected owners of multi-residential apartment buildings. The founding principles of the company are still in place today, which are to provide residents with affordable, secure housing with a standard of care in which we would treat our own family members.

The Office Administrator will interface with tenants, both existing and prospective. The main role is to rent apartments to prospective tenants and maintain administrative procedures and protocols related to the position, while supporting the other office staff as required.

Responsibilities

• Respond to rental inquiries by email/telephone
• Filing, sorting, and organizing records
• Taking rental applications and last month\'s deposits
• Respond to tenant account and procedure inquiries
• Answer telephone calls and return emails
• Accept rent payments (cheque, money order) and record on deposit sheets
• Superintendent inquiries re: existing and prospective tenants
• Recommending apartments and setting up viewings with prospective tenants
• Complete office paperwork

Taking In And Processing

• Parking agreements and cancellations
• Notice to vacate and notice to rescind
• Transfer requests
• Inform applicants of approved applications
• Lease Signing
• Perform pre-vacate, move-in and move-out inspections
• Process the A/R Report
• Perform door knocking (rent reminders, rent collection, N4s)
• Process the Availability Report
• Document work order / service requests for residents
• Delivery of notice of entries and legal documents to residents

Please apply on our website www.homestead.ca/careers and be sure to upload your resume.

A satisfactory reference check, criminal records clearance, and proof of full vaccination against COVID-19 are required for the position, though the Company will provide any accommodation required by law.

We thank all candidates for their interest, however only those being considered will be contacted directly. Homestead Land Holdings Limited is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment and selection process. Please make needs known in advance.