Part-time Campus Administrative Assistant

Toronto Film School; Toronto; On-site; CAD 30,000 - 60,000; Part time

Job summary

An educational institution in Toronto is seeking a Part-time Campus Administrative Assistant to manage reception and support day-to-day operations. The role includes overseeing bookings, handling inquiries, and ensuring a positive campus experience for students and staff. Ideal for candidates looking to gain administrative experience in an educational setting with approximately 25 hours of work per week, including evening and weekend shifts.

Qualifications

• Experience in an administrative or reception role is an asset.
• Comfortable with Microsoft Office tools.
• Ability to communicate professionally with students and staff.

Responsibilities

• Welcome and assist students, staff, and visitors at reception.
• Oversee classroom and studio bookings.
• Manage mail distribution and inventory.

Skills

Strong organizational skills

Attention to detail

Professional verbal communication

Written communication skills

Flexibility to work evenings and weekends

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft PowerPoint

Job description

Overview

We are looking for visionaries, change-makers, and self-starters who want more from their careers. Change begins with small daily decisions to support each other and create inspiring educational experiences for all students, no matter where they are or how they learn. At Yorkville University and Toronto Film School, you will have the opportunity to push boundaries, flex your creativity, and inspire positive change for many people.

Our core values put the student experience at the center of what we do. If you want to shine a light on academic excellence, be empowered to transform Canadian post-secondary education, and work collaboratively beyond levels, join us.

Who we need

Reporting to the Campus and Executive Support Manager, we have an opportunity for a Part-time Campus Administrative Assistant to support the daily operations of our downtown Toronto campus. You will be the first point of contact for students, staff, and visitors, managing reception and providing administrative support that keeps our campus running smoothly. Duties include classroom and studio bookings, inventory management, and mail handling to create a supportive environment where students and staff can focus on learning and teaching.

This is an onsite, part-time role based at one of our downtown Toronto campus locations. Hours include weekdays and scheduled weekend shifts.

What’s in it for you

You will directly contribute to the success of our students by supporting the smooth functioning of the campus. Your work will ensure that classrooms, studios, and events run seamlessly, creating an environment where learning thrives.

This role is an excellent opportunity for someone looking for part-time work — whether you are a student seeking hands-on administrative experience in an educational setting, or you are currently working part time and wish to add additional hours to your schedule.

As our new Campus Administrative Assistant, you will:

• Be the first point of contact. You will welcome and assist students, staff, and visitors, creating a positive first impression and ensuring inquiries are handled promptly and professionally. You will manage incoming calls and emails, directing them appropriately and responding with accurate information.
• Coordinate campus resources. You will oversee classroom and studio bookings to ensure smooth scheduling for both staff and students. You will support the planning and coordination of on-campus meetings and events, including catering requests and liaising with facilities or other internal teams.
• Support daily operations. You will manage mail distribution and inventory, keeping supplies organized and accessible. You will liaise with third-party contractors when needed and contribute to administrative tasks that keep the campus running efficiently.
• Champion our culture. You will contribute to an inclusive and supportive environment that reflects our values of equity, learning, and wellness. You will embrace opportunities to assist colleagues, enhance campus life, and ensure that all members of our community feel supported.

What you bring

• The experience. You bring strong organizational skills and attention to detail, with a willingness to learn quickly and take on new tasks. You demonstrate discretion and professionalism in handling information and interactions. Previous administrative or reception experience is an asset, but not required.
• The technical skills. You are comfortable using Microsoft Office tools, including Outlook, Word, Excel, and Teams. Experience with Forms and PowerPoint would be an advantage.
• The communication. You have professional verbal and written communication skills, with the ability to interact confidently with students, staff, and external partners. You know how to balance a welcoming presence at reception with efficient, accurate administrative support.
• The flexibility. You can work up to 25 hours per week, including evenings and weekends.

Why work at Yorkville University and Toronto Film School?

• An atmosphere that blends an entrepreneurial culture with education. We value innovation and continuously look toward expanding our programming, working with the latest research, tools and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students - from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves. We celebrate diversity and acknowledge that equity requires removing barriers that equity-seeking communities experience in accessing opportunities and services.

Join us

We welcome candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest.

What you can expect from our hiring process

• A virtual interview with a Talent Advisor discussing your interest in the role and your professional and academic background.
• An in-person interview with the Campus and Executive Support Manager to learn more about the role, team and answer any questions you may have.

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School. We are committed to making these values an integral part of our culture and encourage applications from all qualified applicants, including women, persons with disabilities, BIPOC, LGBTQ2SIA+ communities and other equity-seeking groups.

Yorkville University is committed to accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.