On‑Site Property Administrator

Larlyn Property Management Ltd.; Burlington; On-site; CAD 45,000 - 50,000; Full time

Job summary

A family-owned property management company is seeking an On-site Property Administrator to manage daily site operations. The ideal candidate will have 2-4 years of experience, preferably with a background in property management. Responsibilities include handling administrative tasks, managing tenant move-ins/outs, and supporting the Property Manager. Proficiency in Yardi and strong organizational skills are essential. The position offers a salary between $45,000 and $50,000 annually, based on experience.

Qualifications

• Minimum 2-4 years office experience or in related role/field.
• Possession of a Limited License.
• Training in property management or related discipline is preferred.
• Background in a client-centered, third-party management environment.

Responsibilities

• Handles day-to-day site admin similar to a building manager.
• Attends meetings and assists the Property Manager.
• General administration duties such as filing and ordering supplies.
• Maintain understanding of condo/rental/non-profit/commercial procedures.
• Handle tenants move-ins and move-outs in Yardi.
• Coordinate with functional teams to support month-end requirements.

Skills

Proficiency in Yardi

Microsoft Office (Outlook, Word, Excel)

Organizational skills

Professional communication skills

Problem-solving skills

Education

Diploma or degree in Business Administration, Property Management or related field

Job description

Larlyn Property Management is a family-owned, values-driven property management company with a long-standing presence across Ontario. We take pride in our collaborative culture and commitment to doing things the right way—for our clients, residents, and employees alike.

We are seeking a dedicated and dynamic On-site Property Administrator with a strong background in property management to join our growing team in the Golden Horseshoe region. The ideal candidate will have experience with Yardi and a passion for advancing their career in property management. This is a fast-paced industry requiring a fast-paced individual who is eager to learn and grow.

Responsibilities

• Handles day-to-day site admin similar to a building manager: checking contractor work, delivering notices, walking the site for issues, managing amenities, and flagging concerns.
• Attends meetings and helps the Property Manager with whatever operational or admin support is needed day to day.
• General administration duties such as filing, ordering supplies, maintenance requests, etc as assigned.
• Maintain a solid understanding of condo/rental/non-profit/commercial administrative procedures including AGM registration, general meetings conduct, and meeting procedures, preparation of AGM package and budget package.
• Handle tenants move-ins and move-outs in Yardi with accurate data entry and workflow updates.
• Coordinate with functional teams to support month-end requirements, update financial documentation, and ensure all tenant and property files are complete.
• Attends educational courses and seminars to remain current on industry changes.

Education

• Diploma or degree in Business Administration, Property Management, or a related field.

Experience and Qualifications

• Minimum 2-4 years office experience or in related role/field
• Possession of a Limited License.
• Training in property management or related discipline is preferred
• Background in a client-centered, third-party management environment.
• Experience guiding day-to-day administrative work and supporting a team’s performance.
• Proven ability to work independently while coordinating with functional teams and other departments.

Skills & Competencies

• Proficiency in Yardi and Microsoft Office (Outlook, Word, Excel) is required.
• Strong organizational skills with the ability to prioritize and manage multiple deadlines.
• Clear, professional communication skills and a customer-focused approach.
• Strong judgment in solving problems and addressing issues as they arise.

Compensation

Annual salary range: $45,000 – $50,000, commensurate with experience and qualifications

EEO Statement

We thank all candidates; however, only those selected for an interview will be contacted. Larlyn Property Management is committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which will be taken to enable you to be assessed in a fair and equitable manner.

Only candidates who meet the initial review criteria of the recruitment team will be contacted. This job posting may use artificial intelligence (AI)–enabled tools to help screen applications. Final hiring decisions are made by our recruitment team.