Office Manager, NA

Vantage Data Centers; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A technology company in Montreal is seeking an Office Manager to support site operations and communications. The ideal candidate will have 3+ years in an administrative role, strong organizational abilities, and be bilingual in French and English. Responsibilities include managing office functions, supporting audits, and coordinating events. This position offers comprehensive benefits and a collaborative work environment.

Benefits

Comprehensive health benefits

Training and development

Recognition programs

Qualifications

• 3+ years of experience in an administrative or organizational role.
• Experience maintaining confidential information.
• Fast learner with experience delivering positive customer service.

Responsibilities

• Support the Site Manager with client communications.
• Assist with internal and external audit preparation.
• Manage office operations and service contracts.

Skills

Highly organized

Excellent communication skills

Proficient in Microsoft tools

Bilingualism (French and English)

Tools

Microsoft Outlook

SharePoint

Job description

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

The Office Manager, NA will be a hands-on support professional who collaborates across the organization. The ideal candidate is highly organized, excels at multi-tasking, communicates effectively, works well in teams, and thrives in a fast-paced environment. Previous experience in delivering positive customer service outcomes is highly valued.

We are seeking an experienced, results-driven professional with a proven track record as an Office Manager or Administrator and a proactive, “can-do” attitude.

This role is on-site in Montréal (Pointe-Claire / Saint-Laurent), QC.

Essential Job Functions & Duties

• Support the Site Manager with client communications, follow-ups, and access requests for maintenance activities.
• Assist with internal and external audit preparation.
• Plan and coordinate training sessions, site visits, and employee communications.
• Manage service contracts, including snow removal, landscaping, janitorial, pest control, and water fountains.
• Oversee office operations, including space assignments, office supplies, mail, shipping, and package management.
• Handle purchase orders, contract renewals, and vendor coordination.
• Manage PPE certifications and re-certifications (electrical gloves, harnesses, lifelines, etc.).
• Organize internal and external events, both in-person and virtual.
• Collaborate with IT, Facilities, Security, and other departments.
• Manage conference room bookings, Outlook calendar support, and visitor/client badge issuance.
• Assist with offsite meetings, hotel reservations, and meal scheduling.
• Manage miscellaneous projects and special tasks as assigned.

Job Requirements

• 3+ years of experience in an administrative, organizational, or detail-oriented role, such as Office Manager or Executive Assistant.
• Highly organized, energetic, and a fast learner, with experience maintaining confidential information.
• Excellent communication skills, including written (grammar, spelling), verbal (formal and informal), and active listening.
• Proficient in Microsoft tools, including Outlook calendaring, with the ability to schedule, track, report, and follow up. Experience with SharePoint and Global Travel Platforms is a plus.
• Travel is expected to be less than 5%, on an as-needed basis, but may increase over time as business needs evolve.
• Bilingualism (French and English) is desired for this position due to the nature of the role requiring interactions with vis-à-vis across different departments and stakeholders in the US.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer

Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.