Office Manager

Eco Residental Roofs & Commerical Shelters Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A professional services firm in Toronto seeks an experienced Office Manager. This full-time role requires 5-7 years of experience in managing office operations, fostering an inclusive environment, and executing events. The ideal candidate will have a strong proficiency in Microsoft Office and exceptional organizational skills. Benefits include dental care and paid time off.

Benefits

Dental care

Extended health care

Paid time off

RRSP match

Qualifications

• 5-7 years of experience as an Office Manager in a professional services environment.
• Experience managing multiple priorities for different professionals.
• Ability to handle confidential information.

Responsibilities

• Serve as the main contact for internal and external communications.
• Foster a positive and inclusive office environment.
• Lead the planning and execution of office events and meetings.
• Manage office budgets and track expenses.
• Build and maintain vendor relationships.

Skills

Strong written and verbal communication

High integrity and discretion

Excellent organizational skills

Proactive and self-motivated

Ability to manage competing deadlines

Flexible and adaptable

Education

Post-secondary education

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Adobe

Visio

Job description

Key Responsibilities

• Serve as the main contact for internal and external communications, addressing requests efficiently.
• Foster a positive and inclusive office environment to support employee productivity.
• Lead the planning and execution of office events, meetings, and conferences.
• Manage office budgets, track expenses, prepare reports, and drive cost savings.
• Enforce office policies with a focus on compliance and efficiency.
• Build and maintain vendor relationships, negotiate contracts, and resolve issues promptly.
• Keep the office space organized and well-maintained, including supplies, decor, and systems.
• Organize and maintain accurate office records, ensuring accessibility.
• Identify inefficiencies and recommend improvements to enhance office operations.
• Oversee front desk operations, including guest reception, phone management, mail sorting, and workspace organization.
• Manage ordering processes for office, kitchen, marketing, and cleaning supplies.
• Lead office projects (e.g., renovations, tech upgrades) from start to finish, ensuring timely and budget-conscious delivery.
• Proactively identify and resolve risks, keeping stakeholders updated.
• Manage office security systems and building standards with accountability.
• Co-Chair the Joint Health & Safety Committee, driving safety compliance.
• Provide executive and team support, managing schedules and handling sensitive tasks discreetly.
• Reconcile financial documents, invoices, and expense reports.
• Handle ad-hoc projects with urgency and precision.
• Model a "can-do" attitude, promoting a culture of ownership and accountability.

Education & Experience

• Post-secondary education with 5-7 years of experience as an Office Manager in a professional services environment.
• Experience managing multiple priorities for different professionals.
• Familiarity with handling confidential information.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe, and Visio.
• Strong skills in calendar and email management.
• Previous experience with office equipment (copiers, fax machines, etc.).
• Expertise in travel logistics, scheduling, meeting management, and client relations.

Key Skills

• Strong written and verbal communication.
• High integrity, discretion, and confidentiality.
• Excellent listening and responsive skills.
• High attention to detail and accuracy.
• Ability to work independently and exercise good judgment.
• Calm and focused under pressure.
• Proactive, goal-oriented, and self-motivated.
• Exceptional organizational and time-management skills, able to manage competing deadlines.
• Flexible and adaptable, with a focus on overall office success.
• Excellent communication; knowledge of additional languages is a plus.
• Actively champions diversity and inclusion.

Job Type : Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off
• RRSP match

Work Location : In person