Office Manager

The Agency | A Two Twelve Company; Grande Prairie; On-site; CAD 40,000 - 60,000; Part time

Job summary

A leading staffing agency in Canada is looking for a Temporary Office Associate to manage administrative duties and ensure the office operates smoothly. The ideal candidate will have at least 5 years of supervisory experience, excellent communication and time management skills, and the ability to multitask. This role offers opportunities for strategic planning and organizational improvement.

Qualifications

• Minimum five (5) years experience in a supervisory role.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced environment.

Responsibilities

• Maintain efficiency within the office by establishing the best policies, standards, and procedures.
• Oversee and support all administrative duties and ensure that office is operating smoothly.
• Recruit staff for the office, provide orientation and train new employees.

Skills

Time management

Multitasking

Communication skills

Organizational skills

Supervisory experience

Budgeting skills

Education

High School Diploma or GED

Bachelor's degree in business administration

Job description

OFFICE ASSOCIATE - Temporary Office Manager

Position Summary:

Our Office Managers are trained and ready to help an office run efficiently through a range of administrative, financial, and managerial tasks. We know that Office Managers are a key player in keeping offices running efficiently by providing employees with resources and tools, as well as executing company-wide initiatives to preserve and improve organizational processes.

Duties & Responsibilities:

• Maintain efficiency within the office by establishing the best policies, standards, and procedures
• Oversee and support all administrative duties and ensure that office is operating smoothly
• Assign and monitor reception and administrative duties and tasks among office staff
• Recruit staff for the office, provide orientation and train new employees
• Evaluate and manage staff performance and provide coaching and guidance
• Manage internal staff relations
• Organize company-wide, corporate and internal meetings, parties, and events
• Assist with office layout planning and office moves
• Manage office budget
• Handle customer inquiries and complaints
• Identify opportunities for office management improvements and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports or presentations
• Coordinate and plan for office services as needed, such as accommodations, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Use a variety of project management, communication and organizational skills to support management
• Provide additional support to office administrators as required

Qualifications & Skills:

• High School Diploma or GED
• Bachelor's degree in business administration is preferred
• Minimum five (5) years experience in a supervisory role
• Excellent time management skills and ability to multitask and prioritize work
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Experience with scheduling, budgeting, and payroll
• Comfortable working in a fast-paced environment
• Strategic planning and business development skills

Submit your resume and cover letter to The Agency at [e-mail]

Any questions can be directed to Courtney 780-833-1112.

At The Agency, we prioritize your privacy and confidentiality. All applications will be kept strictly confidential until we obtain your permission to share your information with the employer or organization you are applying to. Your trust is important to us, and we are committed to maintaining your confidentiality throughout the recruitment process.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals. We celebrate equity, diversity, and inclusion and are committed to building a diverse team that will make a positive contribution to the communities where we live and work.