Office Coordinator/Coordonnateur(trice) de bureau

Cushman & Wakefield; Montreal; On-site; CAD 30,000 - 60,000; Full time

Job summary

A commercial real estate services company is seeking an Office Coordinator to provide front desk and administrative support in Montreal. The ideal candidate will be bilingual in French and English, possess strong communication skills, and have 2-4 years of administrative experience. This full-time role offers an opportunity to work closely with management and contributes to organizational efficiency.

Qualifications

• A minimum of 2-4 years of administrative support experience.
• Very good written and oral communication skills in both French and English.
• Front desk experience is a plus.

Responsibilities

• Provide administrative support duties for Market Leader and other department leaders.
• Manage front desk by providing building access and notifying employees.
• Answer and screen all incoming calls and relay messages.

Skills

Bilingual French / English

Communication skills

Organizational skills

Customer service

Discretion

Education

College degree preferred

Tools

Microsoft Office Suite

Workday knowledge

Job description

Overview

Join to apply for the Office Coordinator / Coordonnateur(trice) de bureau role at Cushman & Wakefield

Energetic and efficient front desk and office support person to work in operations for a commercial real estate services company within the Montreal Area. The candidate will work closely with the Operations Manager, Managing Principal and fee-earners (brokers) within the market to provide support and implement strategic initiatives. Nous recherchons une personne énergique, organizada et professionnelle pour assurer le soutien à la réception ainsi qu’aux activités de bureau au sein des opérations d’une entreprise de services immobiliers commerciaux dans la région de Montréal. Le ou la titulaire du poste travailleront en étroite collaboration avec le gestionnaire des opérations, le directeur principal ainsi que les courtiers, afin de fournir un soutien administratif efficace et de contribuer à la mise en œuvre d’initiatives stratégiques.

Responsibilities

• Office Operations - Provide administrative support duties for Market Leader, and / or other department leaders
• Enter expense reports
• Complete routine / correspondence, enter data, print letters, print labels, create form letters, format documents, and input data
• Support mail room operations (i.e., mail sorting, postage machine, fax and copy machines)
• Assist in planning and coordination of basic travel arrangements
• Organize and assist internal meetings and events as required
• Coordinate catering, conference room space, invitations, and other event planning activities as needed
• Ensure company policies are followed
• Greet / Direct All Visitors
• Manage front desk by providing building access (when required) and notifying the employees that client, vendor or job candidate has arrived
• Communicate with operations staff, brokers, and Market Leader regarding their availability
• Provide parking pass / validation per request
• Vendor Management / Administration
• Manage purchasing and maintenance of office supplies and office equipment (i.e., furniture, IT equipment, telephones, snack services, plants, etc.) by ordering through Workday, procurement, or outside vendor
• Enter all new local vendors into Workday and cleanse data, if required
• Manage Phones
• Answer and screen all incoming calls and relay messages for 2 offices
• Communicate general company information
• Communicate with operations staff, fee-earners, and Market Leader
• Handle calls with discretion per the request of the operations staff, fee-earners, and Managing Principal
• Other Administrative Duties
• Work with Operations Manager on business continuity issues
• Assistance with onboarding new employees
• Order business cards
• Document preparation (review, print, bind)
• Other duties as assigned

Reporting Relationship

Role Will Report To : Operations Manager

Performance Metrics

Role Will Be Evaluated On The Following

• Management of costs to budget, keeping variances to a minimum
• Positive attitude
• Professionalism
• Efficiency and dependability
• Organization
• Customer service and people skills
• Timeliness and responsiveness to requests and conflict resolution

Background And Experience

Demonstrated experience should include :

• College degree preferred
• Bilingual French / English, basic English-French translation skills an asset
• Very good written and oral communication skills in both languages
• A minimum of 2-4 years of administrative support experience
• Front desk experience a plus

Competencies

• Ability to follow instructions and procedures
• Ability to deal and communicate effectively with all levels of staff and management
• Strong written and oral skills
• Strong Microsoft Office Suite skills, Workday knowledge an asset
• Knowledge of office administrative duties
• Good judgment, tact and discretion

Langues et diversité

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [e-mail]. Please refer to the job title and job location when you contact us. Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [e-mail]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

INCO : “Cushman & Wakefield”

Employment details

• Seniority level : Entry level
• Employment type : Full-time
• Job function : Administrative

CA$24.99-CA$231.65 2 weeks ago; Montreal, Quebec, Canada CA$50,000.00-$60,000.00 4 weeks ago; Montreal, Quebec, Canada CA$65,000.00-CA$70,000.00 2 weeks ago; Montreal, Quebec, Canada CA$70,000.00-CA$100,000.00 3 weeks ago

Location : Longueuil, Quebec, Canada; Montreal, Quebec, Canada

CA$24.99-CA$231.65 / hour est. Compte tenu des variations de localisation et d’expérience, les chiffres affichés peuvent varier.

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