office coordinator

Rethink Communications LP; Toronto; On-site; CAD 40,000 - 60,000; Full time

Job summary

A marketing and public relations agency is seeking an experienced administrative professional to oversee office operations, co-ordinate projects, and provide support to senior management. The ideal candidate should possess a bachelor's degree or equivalent experience and have excellent communication and organizational skills. Familiarity with MS Excel and Google Workspace is essential. This full-time position is located in Toronto, Ontario, with a requirement to work independently in a fast-paced environment.

Benefits

Dental plan

Health care plan

Vision care benefits

Disability benefits

Maternity and parental benefits

Qualifications

• 1 year to less than 2 years of experience in an administrative role.
• Ability to work independently in a fast-paced environment.
• Flexibility and adaptability to manage various tasks.

Responsibilities

• Delegate work to office support staff.
• Co-ordinate and plan office services.
• Oversee payroll administration and office procedures.

Skills

Excellent oral communication

Excellent written communication

Organized

Client focus

Ability to multitask

Education

Bachelor's degree

or equivalent experience

Tools

MS Excel

MS Word

Google Drive

Google Docs

Job description

Notes: Permanent employment. Working language: English. Hours: 41.02 to 42 hours per week.

Education

• Bachelor's degree
• or equivalent experience

Work setting

• Advertising, marketing and public relations agency

Tasks

• Delegate work to office support staff
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Train staff
• Oversee and co-ordinate office administrative procedures
• Oversee payroll administration
• Plan and control budget and expenditures
• Type and proofread correspondence, forms and other documents
• Respond to employee questions and complaints
• Determine and establish office procedures and routines
• Assign, co-ordinate and review projects and programs
• Work with minimal supervision
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Train other workers
• Provide customer service
• Advise senior management
• Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

• Electronic mail
• MS Excel
• MS Word
• Google Drive
• Google Docs

Area of specialization

• Project management

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Repetitive tasks
• Large caseload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player
• Accurate
• Client focus
• Dependability
• Judgement
• Quick learner
• Accountability
• Due diligence

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Experience

• 1 year to less than 2 years

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Long term benefits

• Maternity and parental benefits