office coordinator

Government of Canada - Atlantic; Bolton; On-site; CAD 40,000 - 60,000; Full time

Job summary

A governmental organization in Canada is looking for an administrative professional to oversee office procedures and coordinate services. Candidates must have a secondary school graduation certificate and 1-2 years of experience, along with proficient interpersonal skills and excellent communication abilities. The role requires on-site presence, managing administrative tasks, and preparing reports.

Qualifications

• 1 year to less than 2 years of experience required.
• Ability to handle large workloads and tight deadlines.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met.
• Carry out administrative activities of establishment.
• Administer policies and procedures related to record requests.
• Coordinate office services including accommodation and relocation.
• Assist in preparing the operating budget and maintain controls.
• Assemble data and prepare reports and manuals.
• Oversee office administrative procedures.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Fast-paced environment

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

MS Word

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Work location

On site: Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Oversee and co-ordinate office administrative procedures

Experience and specialization

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability