Office Assistant (Part-Time)

Tilray Brands; Toronto; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading consumer goods company in Toronto is seeking a part-time Office Assistant to provide administrative support to the senior leadership team. The role involves organizing operations, managing schedules, and overseeing office functions. Ideal candidates should have strong organizational skills and experience in an office environment. This position requires two in-person days per week and offers a dynamic workplace culture.

Qualifications

• 2+ years of providing direct administrative support in an office setting.
• Ability to manage documentation with attention to detail and discretion.
• Exemplary communication and interpersonal skills.

Responsibilities

• Organize and coordinate office operations and procedures.
• Provide administrative support to senior leadership.
• Manage calendaring, meetings, and travel arrangements.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Education

Secondary education

Post-secondary Diploma in Business Administration

Tools

Microsoft Office

Concur

Job description

Office Assistant (Part-Time) (Toronto, ON; On-Site)

About Tilray Brands Inc.

Tilray Brands, Inc. (Nasdaq: TLRY; TSX: TLRY) is a leading global lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is leading as a transformative force at the nexus of cannabis, beverage, wellness, and entertainment, elevating lives through moments of connection. Tilray’s mission is to be a leading premium lifestyle company with a house of brands and innovative products that inspire joy, wellness and create memorable experiences. Tilray’s unprecedented platform supports over 40 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and craft beverages.

Job Summary: Reporting to the Canadian President, the Office Assistant will be responsible for the day-to-day administrative services of the office and will assist members of the senior leadership team. This includes organizing and coordinating operations and procedures, coordinating and communicating office activities, providing administrative support to key personnel, calendaring and scheduling, travel planning assistance, event management, and overseeing vendor services and supplies management. The successful candidate will be a resourceful self-starter that proactively takes action to ensure the needs of the leadership team and the office are met. Note: This is an hourly, part-time position requiring in-person availability 2 days per week – Monday and Thursday from 8:30 AM to 4:30 PM. Occasionally, you may be asked to work alternate or additional days to support special company events or parties.

Role and Responsibilities

• Office Support Duties
• Manages inbound/outbound mail, courier services and other correspondence.
• Ensure adequate inventory of office supplies and stationery, office furniture, kitchen sundries, and special event materials.
• Maintains vendor relationships (catering, supplies, landlord, etc.).
• General housekeeping – ensures office space is orderly, organized and running smoothly.
• Provide administrative support to various departments and assist with special projects as assigned.
• Liaise with appropriate departments to assist with onboarding and offboarding activities (issuing/collecting pass cards, providing first-day tours, assisting with delivery and collection of IT equipment).
• Proactively maintains common spaces tidy, organized and clean (boardrooms, kitchen, mailroom, reception area and storage).
• Maintain seating chart and assist with office moves.

• Executive Assistant Duties
• As needed, assist with employee travel bookings, itinerary planning, and use of the Corporate Travel System within Company Travel Policy guidelines.
• Manage calendaring, schedule meetings and conference calls, arrange attendees, prepare agendas, and distribute support materials.
• Maintain confidentiality and protect sensitive information.
• Provide high-quality hospitality service for VIP customers and visiting executives.
• Document and improve administrative processes.
• Prepare expense reports for Toronto senior leadership.

• Event Planning Duties
• Arrange catering logistics for internal/external meetings and special events.
• Maintain and update databases and tracking systems.
• Lead and manage the planning of all office social events (in partnership with social and wellness committees).
• All other duties of similar scope and complexity as required.

Qualifications and Education Requirements

• Secondary education is required; a post-secondary Diploma in Business Administration, Hospitality, or a relevant discipline would be an asset.
• 2+ years of providing direct administrative support in an office setting would be an asset.
• Ability to manage documentation with attention to detail and discretion when handling confidential information.
• Highly organized, self-starter, proactive, fiscally responsible, and reliable.
• Growth mindset focused on continuous improvement and creative problem solving.
• Exemplary communication and interpersonal skills; able to establish peer relationships and communicate effectively with all levels of the organization and external stakeholders.
• Has or is willing to obtain/maintain First Aid Certification.
• Ability to manage multiple priorities and deadlines with accuracy and attention to detail.
• Proven ability to effectively use Microsoft Office; experience with automated expense management applications such as Concur is an asset.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please advise when submitting your application.

Please note that Tilray does not authorize, engage, or sponsor any consultants, agencies or organizations that seek certain personal or financial information from you (e.g., passwords, login IDs, credit card information). Tilray does not charge any application, processing or onboarding fee at any stage of the recruitment or hiring process.

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