office assistant

Arctic Range Adventure; Whitehorse; On-site; CAD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an energetic office assistant to join their dynamic team. This role involves managing inquiries, preparing invoices, and providing top-notch customer service in a fast-paced environment. Ideal candidates will have a secondary school diploma and experience in an office setting, showcasing their analytical and organizational skills. The company values creativity and proactivity, making it a perfect match for those who thrive under pressure and enjoy working collaboratively. If you're looking to make a meaningful impact while supporting newcomers and refugees, this opportunity is for you.

Qualifications

• 1-2 years of experience in a fast-paced office environment.
• Proficient in MS Word and Excel for reporting and data management.

Responsibilities

• Receive and forward telephone or electronic inquiries efficiently.
• Prepare invoices, bank deposits, and maintain inventory of office supplies.
• Provide excellent customer service and general information to clients.

Skills

Analytical skills

Creativity

Time management

Client focus

Team player

Outgoing

Proactive

Flexibility

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

Scanner

Job description

Minimum Requirements:

• Secondary (high) school graduation certificate
• Japanese
• Spanish; Castilian

Work Setting:

• Office
• General office
• Transportation company
• Private sector

Tasks:

• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Provide customer service
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Prepare and monitor contracts and budgets
• Store, update and retrieve financial data

Computer and Technology Knowledge:

• MS Word
• MS Excel
• Business travel

Equipment and Machinery Experience:

• Scanner

Area of Work Experience:

• Marketing

Work Conditions and Physical Capabilities:

• Fast-paced environment
• Work under pressure
• Combination of sitting, standing, walking
• Handling heavy loads
• Work with minimal supervision

Personal Suitability:

• Analytical
• Creativity
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Punctuality
• Team player

Experience:

• 1 year to less than 2 years
• Paramedical services coverage

Support for Newcomers and Refugees:

• Supports newcomers and/or refugees with foreign credential recognition