Office Administrator / Bookkeeper JIS-115810

MM Management Consultant; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A management consulting firm in Ottawa is seeking a Senior Office Administrator / Bookkeeper to manage financial administration and client file management. The ideal candidate must be proficient in Word and Excel, have strong attention to detail, and be bilingual in English and French. Responsibilities include managing invoicing, preparing reports, and ensuring client communication is professional and accurate. This full-time role offers a salary range of CA$40,000 to CA$60,000.

Qualifications

• Proficiency in Microsoft Word and Excel is essential.
• Experience with Caseware or similar accounting software is highly desirable.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Proficient in English with a good command of French is a must.

Responsibilities

• Manage invoicing and accounts receivable, ensuring timely payments.
• Assist with financial report preparation and document management.
• Manage secure client portals and organize correspondence.
• Review documents for accuracy and high-quality communication.

Skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Organizational skills

Attention to detail

Effective communication

Experience with Caseware

Bilingual (English and French)

Tools

Caseware

Job description

Overview

Senior Office Administrator / Bookkeeper — Ottawa, Canada. Shortlisted by MM Management Consultant for a leading organization.

Base pay range

CA$40,000.00 / yr - CA$60,000.00 / yr

Responsibilities

• Financial Administration : Manage invoicing and accounts receivable (AR), ensuring timely payments and accurate records.
• Set up and maintain job codes for various client projects.
• Assist with summarizing financial information and preparing reports and schedules, often in PDF format.
• Client and File Management : Assist with the client intake process, including preparing engagement letters and performing conflict checks.
• Set up and manage secure client portals for document uploads.
• Organize and maintain client correspondence and files, particularly within Caseware.
• Set up files and manage multiple project deliverables to meet deadlines.
• Administrative and General Support : Review documents for spelling and grammar to ensure high-quality, professional communication.
• Utilize strong Word and Excel skills for various tasks, including data management and document creation.
• Communicate effectively with clients and team members.

Qualifications

• Proficiency in Microsoft Word and Excel is essential.
• Experience with Caseware or similar accounting software is highly desirable.
• Exceptional organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Proficient in English with a good command of French is a must.
• Experience in an administrative or bookkeeping role is preferred.
• Location in or near Ottawa is ideal.

Application details

• Note : If interested, please share your updated resume with your details to [e-mail]

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Accounting
• Location: Ottawa, Ontario, Canada
• J-18808-Ljbffr