Office Administrator

Skeena Resources Limited; Vancouver; On-site; CAD 45,000 - 65,000; Full time

Job summary

A Canadian mining company is seeking an Office Administrator to ensure the smooth operation of the corporate office. The role includes managing front desk operations, supporting the management team, and coordinating travel arrangements. Ideal candidates should have post-secondary education in a related field and proficiency in MS Office. The position offers a salary range of CA$45,000 to CA$65,000, based in Vancouver, with no hybrid options.

Qualifications

• Proficiency in managing front desk operations.
• Experience in coordinating travel arrangements.
• Ability to maintain office supplies and equipment.

Responsibilities

• Manage front desk operations and handle calls.
• Coordinate meetings and manage guest logistics.
• Support HR and Finance with invoices and expenses.

Skills

Strong organizational and time management skills

Detail oriented

Strong written and verbal communication skills

Effective team player

Strong interpersonal skills

Education

Post-secondary education in Office / Business Administration

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Pronto ERP or similar systems

Job description

Overview

Skeena Gold + Silver Limited is a Canadian mining company with a portfolio of exploration and development projects located in northwest British Columbia, Canada. Our current focus is on the revitalization of the high-grade, past-producing Eskay Creek gold-silver mine. Skeena is committed to leading the industry in reconciliation, diversity, and inclusion and we work in close collaboration with our Indigenous partners, leveraging their traditional knowledge and respect for the land.

As a Skeena employee, you will become part of a dynamic, innovative, and results-driven work environment. Together, alongside colleagues of diverse backgrounds and experience you will help us operate safely, protect the environment, positively contribute to our local communities and build a state of the art mine in Canada. Come join our team to be a part of this amazing opportunity!

Position

Job Title : Office Administrator

Reporting directly to Skeena’s Vice President, People and Culture, the Office Administrator is responsible for assisting Skeena’s senior management team and ensuring the day-to-day operations of the office are running smoothly. Working in collaboration with all departments, the Office Administrator supports staff, guests, and maintains a productive and welcoming work environment. This role is for a self-motivated, multi-tasker, with a friendly personality that is highly organized.

Responsibilities

• Manage front desk operations, including managing visitors and handling incoming calls and deliveries
• Support meeting coordination, room bookings and guest management
• Manage and maintain incoming and outgoing mail and packages through various courier services.
• Ensure all common areas are clean, safe, and well-organized
• Maintain office supplies and equipment, ensuring inventory is fully stocked with necessary supplies
• Coordinate keys, access cards, parking requirements
• Meeting management by requesting IT needs, catering and facility services
• Act as one of Skeena’s floor wardens, providing office emergency / fire procedures and assistance to staff
• Managing Vancouver corporate employees’ hotel bookings and travel requirements through the company internal platform
• Liaise with vendors, service providers, and building management as needed
• Support departments with presentations, proposals, and documentation as required
• Support the HR and Finance teams with administrative tasks such as invoices and expenses
• Send out quarterly financial statements to investors as required
• Plan and organize company events and special meetings
• All other duties as reasonably assigned

Education / Qualifications

• Post-secondary education such as a certificate, diploma, or degree in Office / Business Administration or related fields would be an asset
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Familiarity with office equipment (printers, copiers, scanners, phone systems)
• Experience in using Pronto ERP (or similar ERP systems and willingness to learn) for requisitions and purchase orders
• Experience in coordinating travel arrangements (flights, transportation, accommodations)

Experience / Skills

• Strong organizational and time management skills
• Detail oriented with excessive attention to detail
• Strong written and verbal communication skills
• Exhibits a high degree of responsibility for confidential matters
• Effective team player who can jump in wherever is needed
• Strong interpersonal and reasoning skills, with proven problem-solving abilities
• High level of discretion and professionalism
• Highly self-motivated with the ability to work independently as well as with others

Work Location & Conditions

This is an office-based job, in Skeena’s Corporate office located in Vancouver, British Columbia on a Monday to Friday schedule. Additionally, the job is in a fast-paced work environment, with multiple competing priorities. This role is not hybrid or work from home position.

Compensation

The expected salary range for this position is CA$45,000- CA$65,000, in line with the competitive job market for such roles carried out in British Columbia. Salary ranges are guidelines and any job offer received by a candidate will be determined on a number of factors such as relevant education, training, and / or experience.

We thank all candidates for their interest, however, only those considered for an interview will be contacted.