Office Administrator

AudienceView; Toronto; On-site; CAD 60,000 - 80,000; Part time

Job summary

A leading event technology company in Toronto is seeking a part-time Administrative Assistant to manage office operations. The role requires strong organizational skills and attention to detail, ideal for candidates passionate about live events. Responsibilities include greeting clients, inventory management, and supporting HR tasks. The position is onsite with flexible hours, offering $22 CAD per hour and the potential for two weeks of paid vacation. Join a dynamic team dedicated to enhancing the live event experience.

Benefits

Flexible part-time hours

Up to 2 weeks of paid vacation

Qualifications

• Demonstrated experience as an Administrative Assistant or in a similar administrative support role.
• Experience in assisting C-suite executives is a plus.
• Capable of prioritizing daily workload effectively.

Responsibilities

• Create a welcoming environment for employees and clients.
• Oversee ordering and inventory of office supplies.
• Assist with planning employee engagement events.

Skills

Strong organizational skills

Attention to detail

Verbal and written communication

Problem-solving

Self-driven

Tools

Microsoft 365

Outlook

Job description

Work Arrangement: Onsite

Employment Type: Part-time, permanent

Hours: 15 hours per week

Schedule: Monday to Friday, 9:00 AM – 12:00 PM

Compensation: $22 CAD per hour

The Company:

AudienceView is an organization of people who are passionate about the business of Live Events. We create industry-leading software solutions that fuel attendee engagement, ticket sales and advertising solutions for thousands of sports, music and theatre venues in 16 countries around the world. AudienceView employees share a vision to help entertainment organizations deliver exceptional experiences for people who love live events.

Why we’d want to work with you

This role, reporting to the Director of HR, reflects our company's dedication to developing, engaging, and connecting with our people. We seek a self-driven, solution-oriented individual who thrives working independently.

In our fast-paced, growth-oriented tech company, the ideal candidate will have a "roll up the sleeves" attitude to ensure tasks are completed efficiently. They should be passionate about working directly with employees and leaders. This permanent position is non-remote, and while it offers flexible part-time hours, it requires on-site presence at our Toronto office.

The role is ONLY open to candidates who are committed to part-time hours.

Pay and vacation: this role offers a monthly salary (for the part-time hours) and can accrue up to 2 weeks of paid vacations for the whole year.

What you’ll do:

Office Management and Administration:

• Create a welcoming environment for employees and clients by greeting visitors, managing check-ins, desk bookings, and phone systems, as well as handling all incoming and outgoing courier packages and mail.
• Oversee the ordering and inventory of all office supplies, such as coffee products, printer supplies, and kitchen supplies, ensuring all recurring office maintenance is scheduled and completed, and maintaining office vendor relationships.
• Manage all incoming requests related to in-office issues and inquiries, coordinating with building property management to address facilities issues and repairs as necessary.
• Implement and enforce office policies, including health and safety standards.
• see the office management budget, collaborate with Finance to reconcile expenses, manage signature requests, coordinate cheque deposits and payment processing, follow up on invoices, and record expenses

Event Coordination and Travel Arrangements:

• Assist with planning employee engagement events at the head office, abroad and remotely.
• Organize executive meetings both on‑site and off‑site, handle travel bookings as needed, maintain the planning calendar, and process expense reimbursements.

People & Culture Support:

• Support HR tasks, including preparing new‑hire swag and managing employee equipment shipping and returns.
• Organize monthly HQ days and remote activities like icebreakers, trivia, and holiday events.

What you’ll need:

• The ideal candidate will possess strong organizational skills and keen attention to detail, along with professional-level verbal and written communication abilities.
• They should be self-driven, capable of prioritizing their daily workload effectively, and exhibit a proactive approach to problem-solving with strong decision-making skills.
• Demonstrated experience as an Administrative Assistant or in a similar administrative support role, with proficiency in Microsoft 365, particularly Outlook.
• Experience in assisting C‑Suite executives is a plus.

Why Work at AudienceView:

• We’re a global leader in live events technology. As the essential partner to get live events discovered, attended, and remembered, we help our clients sell more tickets every single day.
• We’re passionate about live entertainment. AudienceView believes in the power of live events and its purpose is to ignite that passion in people around the world.
• We have amazing clients. Our exciting roster of clients includes sports, live music, and performing arts organizations
• Our employees love us. We offer excellent benefits, competitive salaries and more!
• Diversity and inclusion are paramount to building our culture. The data is abundantly clear that diverse teams are more successful because they offer different perspectives, increased innovation, faster problem-solving, and higher employee engagement among other benefits.

How we hire - here's a brief overview of our recruitment process:

• Screening & Resume Review: Our Talent Acquisition team will evaluate all resumes and select candidates for a video screening call for 30 minutes.
• Meet more of the team: Meet more of the People and Culture team to learn more about the work culture and the expectations.
• Hiring Manager interview: Meet with the hiring manager to speak in detail about your relevant experience and learn more about the role.

At AudienceView, diversity and inclusion are core values. We believe that a wide range of perspectives and experiences strengthens our team, benefits our clients, and enriches our workplace. We welcome applicants from all backgrounds and encourage individuals with disabilities to apply. Accommodations are available throughout the recruitment process upon request.

Important Hiring Notice:

AudienceView only extends job offers after direct conversations with both the hiring manager and HR via Microsoft Teams. We do not make offers via text or without a formal interview. If you receive a suspicious message, please disregard it.

This position is for an existing vacancy on our team, and we’re excited to find the right person to join us. We value clear communication, so if you interview with us, you’ll hear back about our decision within 45 days of your final interview. For compliance and transparency, we securely keep job postings and application details for up to three years after the posting closes.