Office Administrator

Armstrong Fluid Technology; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading fluid technology company in Toronto is seeking an organized Office Administrator to ensure smooth operations and support executive-level coordination. The role includes managing daily office functions, providing administrative assistance, and coordinating events. Ideal candidates have a relevant educational background and proficiency in Microsoft Office. Join us to contribute to innovations in fluid-flow technology and sustainability.

Qualifications

• Proven experience in a similar administrative or office coordination role.
• Familiarity with facilities support and office logistics.

Responsibilities

• Oversee daily office operations including reception duties.
• Provide administrative support to executive management.
• Support planning and execution of staff events.

Skills

Proficiency in Microsoft Office Suite

Strong organizational abilities

Excellent written and verbal communication

Education

Post-secondary Degree, Diploma, or Certificate in Office Administration

Job description

Overview

Imagine working at the forefront of innovation in fluid-flow technology, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is a community of professionals driven by a shared mission to engineer the future and safeguard the planet.

As part of our team, you’ll be immersed in an environment that fosters growth, creativity, and collaboration. You’ll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints.

We are currently seeking a dynamic and highly organized Office Administrator to join our Scarborough team. This role is pivotal in ensuring smooth office operations, supporting executive-level coordination, and fostering a welcoming environment for all staff and guests.

Key Accountabilities

Office Operations & Facilities Support

• Oversee daily office operations, including reception duties, mail distribution, and office supply management.
• Manage the main reception line: answer and direct incoming calls.
• Maintain the cleanliness and organization of the main lobby and meeting spaces.
• Work closely with the Maintenance & Facilities Manager to address office maintenance needs.
• Ensure all signage is current and appropriately displayed throughout the office.

Administrative & Executive Support

• Provide administrative support to the Global Executive Assistant, Senior Management, and Leadership Board.
• Assist in coordinating internal meetings, booking rooms, and arranging refreshments.
• Organize travel and accommodation as needed.
• Create, update, and maintain document templates and other administrative resources.
• Handle confidential information with discretion and professionalism.

Event Coordination & Internal Engagement

• Support planning and execution of staff events including Lunch & Learns, team meetings, and annual celebrations.
• Collaborate with the Social Committee to help organize engagement activities.
• Assist in troubleshooting office equipment and facility-related issues.

What We’re Looking For

To thrive in this role, you should bring:

Education and Experience

• Post-secondary Degree, Diploma, or Certificate in Office Administration or a related field.
• Proven experience in a similar administrative or office coordination role.
• Familiarity with facilities support and office logistics.

Technical Skills

• Proficiency in Microsoft Office Suite (particularly Excel and PowerPoint).
• Experience with phone routing systems and office equipment.
• Strong organizational and time-management abilities.

Soft Skills

• Excellent written and verbal communication skills.
• Creative problem-solving with a proactive and solution-oriented mindset.
• Ability to multitask, prioritize, and work under pressure in a time-sensitive environment.
• Team-oriented, approachable, and dependable with a professional demeanor.

Why Armstrong Fluid Technology?

By joining us, you’ll become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You’ll have opportunities to learn, grow, and contribute to solutions that make a significant impact on the world.