office administrator

Government of Canada - Atlantic; San Juan de Terranova; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A public sector organization in Canada is seeking an administrative professional to handle various office tasks including reviewing new procedures, coordinating office services, and managing reports. The role requires excellent communication skills and the ability to work both in person and remotely. A minimum of 2 years of experience and a relevant certificate or diploma are required, alongside strong computer skills.

Benefits

Dental plan

Health care plan

Vision care benefits

Group insurance benefits

Free parking available

Qualifications

• 2 years to less than 3 years experience required.
• Ability to work independently in a fast-paced environment.
• Attention to detail and ability to meet tight deadlines are essential.

Responsibilities

• Review and evaluate new administrative procedures.
• Establish work priorities and ensure deadlines are met.
• Coordinate and plan for office services.

Skills

Efficient interpersonal skills

Excellent oral communication

Excellent written communication

Flexibility

Organized

Reliability

Ability to multitask

Time management

Adaptability

Integrity

Team player

Education

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Tools

MS Excel

MS Office

Quick Books

MS Word

Electronic mail

Spreadsheet

Google Drive

Accounting software

MS Windows

Electronic scheduler

Job description

Overview Languages

English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• or equivalent experience

Experience

2 years to less than 3 years

Hybrid

Work must be completed both in person and remotely.

Work setting

• Private sector

Responsibilities Tasks

• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Order and purchase equipment
• Manage accounts receivable
• Invoice clients

Supervision

• 1 to 2 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• Electronic scheduler
• Quick Books
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Windows
• MS Word
• Google Drive

Additional information Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Group insurance benefits

Other benefits

• Free parking available