Office Administrator

Rebel; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A dynamic technology company in Ottawa is seeking an Office Administrator to manage systems and workflows, ensuring operational efficiency. The ideal candidate will have experience in office administration and vendor management, with a proactive attitude towards problem-solving. This role offers an opportunity to modernize office processes and contribute to a supportive company culture.

Qualifications

• Experience managing office administration, vendors, or software tools.
• Ability to juggle multiple tasks without dropping details.
• Proactive mindset to identify and resolve inefficiencies.

Responsibilities

• Manage company software subscriptions and licenses.
• Screen resumes and schedule interviews.
• Oversee vendor relationships and contracts.

Skills

Organizational skills

Problem-solving skills

Experience with SaaS platforms

Vendor management

Tools

Google Workspace

Slack

Zoom

Monday.com

QuickBooks Online

Job description

Overview

Rebel Rebel has been helping people claim their corner of the internet since 1999. Right now, we’re in the middle of a major transformation; modern tech stack, streamlined customer experience, and new ways of working across the business. Our goal is simple: make it easier, faster, and more human for people and businesses to get online and grow. That’s where this role comes in.

As Office Administrator, you’ll play a key role in keeping our systems, tools, and workflows humming, helping the team focus on building the future of Rebel. Behind every product launch and every happy customer is a well-run, organized company.

Responsibilities

• Software & Tools Management: Manage company subscriptions (Slack, Zoom, Zendesk, Google Workspace, Monday.com, etc.).
• Screen resumes and schedule interviews.
• Track renewals, licenses, and usage to control costs.
• Onboard / offboard staff into all systems.
• Recommend modern tools or automations to improve efficiency.
• Vendor & Supplier Management: Oversee relationships with IT providers, office supply vendors, cleaning, catering, internet, etc.
• Negotiate contracts, track invoices, and monitor service performance.
• Ensure timely renewals and vendor compliance.
• Operational Support: Support invoice approvals, expenses, and light bookkeeping tasks.
• Maintain office calendars, shared spaces, and booking systems.
• Coordinate logistics for meetings, training, and company events.
• Process & Compliance: Create and maintain SOPs for recurring tasks (e.g., travel booking, expense submissions).
• Support IT and security basics (access cards, visitor logs, device tracking).
• Keep internal records, documents, and policies organized and up to date.
• Workplace Experience: Ensure supplies and resources are stocked and functional.
• Be the go-to point of contact for office issues (repairs, equipment, deliveries).
• Help make the workplace welcoming and efficient.

What You’ll Bring

• Experience managing office administration, vendors, or software tools.
• Confidence using modern SaaS platforms and finding smarter ways to work.
• Strong organizational and problem-solving skills.
• A proactive mindset—you see inefficiencies and fix them before they become problems.
• Comfort juggling multiple tasks without dropping the details.

Role Distinction

How This Role Differs from an Office Manager Administrator: Hands-on, execution-driven, focused on keeping systems and processes running.

Manager: People leadership, budget oversight, policy setting, and strategic office planning.

Bonus Areas

• Experience with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Meet), Slack, Zoom, Monday.com, Trello / Asana / Notion, QuickBooks Online, Zendesk, HubSpot / Salesforce.
• Light HR / People Ops support (onboarding packs, welcome kits).
• Data / reporting comfort: track subscription spend, vendor costs, or usage metrics.

Why Join Us?

Because you’ll get to modernize how an office runs—without being stuck in outdated “admin” tasks.

You’ll own the systems, vendors, and processes that keep the team humming, and you’ll be part of a culture that values efficiency, modern tools, and clear impact.

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