office administrator

Government of Canada; Hamilton; On-site; CAD 45,000 - 60,000; Full time

Job summary

A governmental agency in Hamilton, Ontario is seeking an experienced administrative professional to implement and oversee new administrative procedures. Candidates should have a high school graduation certificate and 1-2 years of administrative experience. Responsibilities include coordinating office services, managing budgets, and ensuring compliance with government policies. This role requires strong attention to detail and the ability to work under pressure while supervising a small team. No remote work options are available.

Qualifications

• 1 year to less than 2 years of administrative experience.
• Knowledge of government access to information and privacy legislation.
• Ability to manage multiple tasks under pressure.

Responsibilities

• Implement new administrative procedures and ensure deadlines are met.
• Administer policies related to records processing.
• Co-ordinate office services and maintain budgetary controls.

Skills

Attention to detail

Team coordination

Administrative procedures

Education

Secondary (high) school graduation certificate

Tools

MS Excel

MS Office

Accounting software

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Urban area

Responsibilities Tasks

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Oversee and co-ordinate office administrative procedures

Supervision

• 3-4 people

Experience and specialization Computer and technology knowledge

• Electronic mail
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word

Additional information Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Work under pressure
• Attention to detail