office administrative assistant

Government of Canada; Sooke; On-site; CAD 30,000 - 60,000; Full time

Job summary

A governmental organization in Sooke is seeking an individual for an administrative role which demands coordinating seminars and evaluating daily operations. The ideal candidate will have a secondary school graduation certificate and experience in administrative tasks is considered an asset. The position is onsite with a clear focus on maintaining office procedures and supporting senior management. The role includes numerous benefits like a dental plan and learning opportunities.

Benefits

Dental plan

Health care plan

Learning/training paid by employer

Free parking available

Qualifications

• Experience in administrative roles is an asset.
• Ability to manage contracts and provide support to senior management.
• Familiarity with digital databases and information filing systems.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Evaluate daily operations and manage training strategies.
• Establish and implement office policies and procedures.

Skills

Customer service

Data entry

Organizational skills

Education

Secondary (high) school graduation certificate

Job description

Overview

Languages: English

Education

• Secondary (high) school graduation certificate
• or equivalent experience

Experience

Experience an asset

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Benefits - Health benefits

• Dental plan
• Health care plan

Other benefits

• Free parking available
• Learning/training paid by employer
• Parking available