Office Administrative Assistant

Advantage Personnel; Saint John; On-site; CAD 30,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an organized and detail-oriented Administrative Assistant in Saint John, NB. The successful candidate will support daily office operations, requiring proficiency in QuickBooks and at least 2 years of administrative experience. Responsibilities include general administrative support, managing emails, preparing documents, and processing invoices. This full-time role offers a pay rate of $20.00 - $24.00 per hour, Monday to Friday, 8:00AM to 4:30PM.

Qualifications

• Minimum 2 years of administrative experience.
• QuickBooks experience required.
• Proficient in Microsoft Office.

Responsibilities

• Provide general administrative support.
• Answer phones, schedule appointments, and manage emails.
• Prepare documents and maintain filing systems.
• Process invoices, accounts payable/receivable in QuickBooks.
• Reconcile bank statements and maintain financial records.
• Order office supplies and assist with other office tasks.

Skills

QuickBooks

Microsoft Office

Communication skills

Organizational skills

Job description

Job Title: Administrative Assistant
Location: Saint John , NB
Available Shifts: Monday to Friday, 8:00AM to 4:30PM
Rate of Pay: $20.00 - $24.00/hour

Job Summary:
We are seeking an organized and detail-oriented Administrative Assistant with at least 2 years of experience and proficiency in QuickBooks. This role supports daily office operations and assists with basic bookkeeping tasks.

Responsibilities:

• Provide general administrative support
• Answer phones, schedule appointments, and manage emails
• Prepare documents and maintain filing systems
• Process invoices, accounts payable/receivable in QuickBooks
• Reconcile bank statements and maintain financial records
• Order office supplies and assist with other office tasks

Qualifications:

• Minimum 2 years of administrative experience
• QuickBooks experience required
• Proficient in Microsoft Office
• Strong communication and organizational skills