office administrative assistant

DTS Transport Services Inc.; Kelowna; On-site; CAD 40,000 - 50,000; Full time

Job summary

A transport services company in Kelowna seeks an Administrative Assistant to oversee office functions. The role involves organizing meetings, managing communications, and supervising staff. Ideal candidates possess strong organizational and communication skills, along with a secondary school graduation certificate. A commitment to a fast-paced and detail-oriented environment is essential.

Qualifications

• 1-2 years of experience in administrative roles.
• Ability to work in a fast-paced environment and under pressure.
• Attention to detail is crucial for this role.

Responsibilities

• Arrange and coordinate seminars and conferences.
• Open and distribute mail and materials.
• Supervise and train other workers.
• Record and prepare minutes of meetings.
• Schedule and confirm appointments.

Skills

Excellent oral communication

Excellent written communication

Ability to multitask

Organized

Team player

Client focus

Reliability

Education

Secondary (high) school graduation certificate

Job description

Education

• Secondary (high) school graduation certificate

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Open and distribute mail and other materials
• Supervise other workers
• Train other workers
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability

Experience

• 1 year to less than 2 years

Support for newcomers and refugees

• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition

Employment terms

• Durée de l employment : Permanent
• Langue de travail : Anglais
• Heures de travail : 40 hours per week